Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 12-11-18
Requesting Agency: Parks and Recreation
Division:
Subject Matter Expert Name:
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Name: Scott Rethlake/Pam Smith |
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Email: scott.rethlake@denvergov.org Pamela.smith@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed financed Equipment Purchase Agreement between the City and County of Denver and Pattlen Enterprises, Inc. for turf equipment at various city-owned parks and golf courses.
Approves a zero-dollar purchase agreement for the procurement of turf equipment from Pattlen Enterprises Inc., doing business as L.L. Johnson, for $4,143,547.03 with funding provided through a companion capital lease purchase agreement to support operations at various city-owned parks and golf courses, citywide (PARKS-201845940). The last regularly scheduled Council meeting within the 30-day review period is on 1-28-19. The Committee approved filing this item at its meeting on 12-18-18.
body
Affected Council District(s) or citywide? citywide
Contract Control Number: PARKS-201845940
Vendor/Contractor Name (including any “D BA”): Pattlen Enterprises Inc., doing business as L.L. Johnson
Type and Scope of services to be performed:
This resolution request is to purchase turf equipment to be used by the Department of Parks and Recreation (“Parks”) and the Golf Enterprise (“Golf”). The turf equipment will replace existing equipment used by Parks and Golf at various City-owned parks and golf courses. To finance this zero-dollar purchase agreement, there is a capital lease agreement being submitted. The total amount of the turf equipment from Pattlen Enterprises, Inc./LL Johnson is $4,143,547.03 (comprised of $2,796,726.44 for Golf and $1,346,820.59 for Parks). See attached list of equipment.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract: Five years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)