Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 3-5-19
Requesting Agency: Public Works
Division:
Subject Matter Expert Name:
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Name: Jason Gallardo |
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Email: jason.gallardo@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Third Amendatory Agreement between the City and County of Denver and Deighton Associates LTD to add the scope of work, extend the term and increase compensation to provide continued refinement and enhancement of the CCD Transportation Asset Management System.
Amends a contract with Deighton Associates LTD by adding $198,996.20 for a new total of $1,544,456.20 and eighteen months for a new end date of 6-30-20 for asset management consulting services for curb, gutter, sidewalks and ADA accessibility evaluation and management, citywide (201627262-03). The last regularly scheduled Council meeting within the 30-day review period is on 4-15-19. The Committee approved filing this item at its meeting on 3-12-19.
body
Affected Council District(s) or citywide? citywide
Contract Control Number: 201627262-03
Vendor/Contractor Name (including any “DBA”): Deighton Associates LTD
Type and Scope of services to be performed:
Professional Services to provide asset management consulting services - Sole Source - Asset management software and expertise for curb, gutter, sidewalks and ADA accessibility.
This is the 3rd amendment to this contract to provide asset management consulting services for the following tasks:
• Collection of distress data on all city maintained public streets. This assessment is done roughly every five years which contributes to the bulk of the monetary increase to the current budget.
• Perform a network analysis of streets using newly collected distress data to provide recommendations for a multi-year paving program.
• Perform an analysis of the inventory data of pedestrian ramps in the City to provide recommendations and prioritization of rehabilitation of those ramps.
• Perform a network analysis of alleys using newly collected distress data to provide recommendations for a multi-year rehab program.
• Provide annual support and maintenance of the asset management software developed by Deighton and used by the City for asset management purposes.
• Develop a Business Intelligence dashboard to display critical metrics regarding City and Street Maintenance maintained assets
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
Three years
What is the length of the extension/renewal?
Eighteen months
What is the revised total term of the contract?
Four years and six months
If cost changing
What was the original value of the entire contract prior to this proposed change?
$1,345,460.00
What is the value of the proposed change?
$198,996.20
What is the new/revised total value including change?
$1,544,456.20
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)