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File #: 19-1036    Version: 1
Type: Resolution Status: Adopted
File created: 9/30/2019 In control: Finance & Governance Committee
On agenda: 11/12/2019 Final action: 11/12/2019
Title: A resolution approving a proposed Fourth Amendatory Agreement between the City and County of Denver and Grant Thornton, LLP to increase funding. Amends a contract with Grant Thornton, LLP by adding $1,850,000 for a new total of $5,850,000 for professional services related to Information Technology (IT) governance reviews, IT assessments and IT internal audits. No change to contract duration (TECHS - 201416059). The last regularly scheduled Council meeting within the 30-day review period is on 12-2-19. The Committee approved filing this item at its meeting on 10-22-19.
Indexes: Jonathan Griffin
Attachments: 1. RR19 1036 TS Grant Thornton, 2. 19-1036 Filed Resolution_Grant Thornton LLP 201951618-04, 3. 19-1036 Amendatory Agreement_Grant Thornton LLP 201951618-04, 4. 19-1036 Filed Resolution_Grant Thornton LLP, 5. 19-1036 - signed

Contract Request Template (Contracts; IGAs; Leases)

 

Date Submitted: 9-30-19

 

Requesting Agency: Technology Services

                               Division:

 

Subject Matter Expert Name: Joe Saporito
Email Address:
joseph.saporito@denvergov.org

Item Title & Description:

(Do not delete the following instructions)

These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).

 

Both the title and description must be entered between the red “title” and “body” below.  Do not at any time delete the red “title” or “body” markers from this template.

title

A resolution approving a proposed Fourth Amendatory Agreement between the City and County of Denver and Grant Thornton, LLP to increase funding.

Amends a contract with Grant Thornton, LLP by adding $1,850,000 for a new total of $5,850,000 for professional services related to Information Technology (IT) governance reviews, IT assessments and IT internal audits. No change to contract duration (TECHS - 201416059). The last regularly scheduled Council meeting within the 30-day review period is on 12-2-19. The Committee approved filing this item at its meeting on 10-22-19.

body

 

Affected Council District(s) or citywide? Citywide

 

Contract Control Number: TECHS - 201416059

 

Vendor/Contractor Name (including any “DBA”): Grant Thornton, LLP.

 

Type and Scope of services to be performed:

This contract amendment will allow Technology Services to continue their strategic partnership with Grant Thornton with respect to Professional Services related to Information Technology (IT) Governance Reviews, IT Assessments and IT Internal Audits. For example, the Vendor is currently engaged in providing management consulting services for an application portfolio assessment and rationalization, the migration to an application product model, and the implementation of a work product management tool. 

 

The additional funds will be allocated to complete the implementation of the work product management tool for capacity planning and the assessment and discovery for the application product model. As these projects near completion, Technology Services will allow this contract to sunset and will transition our resource needs to the new vendors who were awarded from the recent IT Staffing Services RFP.

 

The Vendor provides on-site resources that work with both Technology Services leadership and staff to assess the current state of our processes and provides recommendations regarding industry best practices and assists the City with the implementation of accepted recommendations.

 

In 2014 Technology Services entered into an agreement with Grant Thornton to have them perform an internal audit of our Project Management Office. As a result of this project, Technology Services has found increased value in utilizing this vendor. Maintaining a strategic partnership for these types of management consulting initiatives stated above provides cost savings to the City in that each engagement requires less ramp up time and allows Technology Services to deliver consistency and efficiency with engagements related to this vendor.

Location (if applicable):

 

WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):

 

Are WBE/MBE/DBE goals met (if applicable)?

 

Is the contract new/a renewal/extension or amendment?

 

Was this contractor selected by competitive process or sole source?

                     

For New contracts

Term of initial contract:

 

Options for Renewal:

                     How many renewals (i.e. up to 2 renewals)?

                     Term of any renewals (i.e. 1 year each):

 

Cost of initial contract term:

 

Cost of any renewals:

 

Total contract value council is approving if all renewals exercised:

 

For Amendments/Renewals Extensions:

Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?

 

If length changing

What was the length of the term of the original contract?

 

What is the length of the extension/renewal?

 

What is the revised total term of the contract?

 

If cost changing

What was the original value of the entire contract prior to this proposed change?

$4,000,000

What is the value of the proposed change?

$1,850,000

What is the new/revised total value including change?

$5,850,000

If terms changing

Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)