Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 1-13-20
Requesting Agency: Department of Public Health and Environment
Division:
Subject Matter Expert Name:
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Name: Paul Bedard & Will Fenton |
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Email: paul.bedard@denvergov.org & william.fenton@denvergov.org |
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Phone: (720) 865-5473 & 720-865-5361 |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendatory Agreement between the City and County of Denver and Environmental Hazmat Services, Inc. to provide trained personnel to collect discarded and abandoned solid wastes, including putrescible wastes, medical waste, used syringes and drug paraphernalia.
Amends a contract with Environmental Hazmat Services, Inc. to expand the scope of work to include additional rapid response services in the collection of discarded and abandoned solid wastes including putrescible wastes, medical waste, drug paraphernalia, and other materials in alleys, sidewalks, parks, and other public spaces, citywide. No change to contract amount or duration (ENVHL-202053184; ENVHL-201844158). The last regularly scheduled Council meeting within the 30-day review period is on 3-16-20. The Committee approved filing this item at its meeting on 2-12-20.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: ENVHL-202053184 (Jaggaer CCN) ENVHL-201844158 (Alfresco) (Workday contract # SC-00003207 )
Vendor/Contractor Name (including any “DBA”): Environmental Hazmat Services, Inc.
Type and Scope of services to be performed:
Since its start, this Cleanup service has become more useful to the City. In the last year user City agencies expanded from just Solid Waste and Parks Rangers to now include regular use by Police and Sheriff. In particular, the Police have made regular use of contractor services on a rapid response basis, whereby the contractor must provide on-site services within a 1 to 2 hour window of time at all hours of the day and night in facilitation of the arrest of individuals whose possessions or wastes require collection or disposal.
This contract amendment is needed to clarify performance expectations especially regarding rapid response to Police requests for service, and to compensate the contractor, as is customary in the industry, for added costs incurred for maintaining rapid response status and mobilizing in the 1-2 hour time frame esp nights, weekends and holidays.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)