Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 1-17-20
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name:
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Name: Joe Saporito |
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Email: joseph.saporito@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Fourth Amendatory Agreement between the City and County of Denver and Environmental Systems Research Institute, Inc. to extend the term and increase the maximum contract liability for use of the ESRI ArcGIS software for the City's Geographical Information Systems.
Amends a contract with Environmental Systems Research Institute (ESRI) by adding $1,500,000 for a new total of $4,769,305 and three years for a new end date of 3-3-23 for use and support of the ESRI ArcGIS software used within the City’s Geographical Information Systems (GIS); citywide (TECHS-CE84013). The last regularly scheduled Council meeting within the 30-day review period is on 3-2-20. The Committee approved filing this item at its meeting on 1-28-20.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-CE84013
Vendor/Contractor Name (including any “DBA”): Environmental Systems Research Institute
Type and Scope of services to be performed:
The City and County of Denver extensively uses ESRI’s industry-standard ArcGIS products as the core for all map-based information services, including 911, 311, Denvergov.org, planning and development, property taxation, fire station response time analysis, crime analysis, asset management, and addressing. This Enterprise License Agreement lowers the cost-per-unit for GIS software and substantially reduces administrative and procurement expenses. The City currently has 460 ArcGIS Online users and an additional 400 desktop software licenses that are used by over 30 Agencies to create new data and keep the City’s enterprise GIS data up-to-date. Furthermore, the agreement provides training to enable GIS users to take full advantage of the City’s investment in GIS
The software covered under this agreement also enables critical mapping integrations with the following enterprise applications:
• Salesforce
• Pocketgov
• Accela
• Workday
• GenTax
• Tyler Tax Collection System (CORE)
• Real Property Application
• Denver Maps (external facing mapping application)
• Map It Denver (internal facing mapping application)
• Crime Records Management System
• OEM Situational Awareness Tool
• Denver Open Data Catalog
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
12 years
What is the length of the extension/renewal?
3 years
What is the revised total term of the contract?
15 years
If cost changing
What was the original value of the entire contract prior to this proposed change?
$3,269,305
What is the value of the proposed change?
$1,500,000
What is the new/revised total value including change?
$4,769,305
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)