Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 6-08-20
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name:
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Name: Joe Saporito |
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Email: joseph.saporito@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Second Amendatory Agreement between the City and County of Denver and Tyler Technologies, Inc. to extend the term and increase the maximum contract amount for the iasWorld Tax Administration software.
Amends a contract with Tyler Technologies, Inc. by adding $4,327,250 for a new total of $14,327,250 and adding five years for a new end date of 5-21-25 for the continual use and support of the iasWorld Tax Administration software supporting the Department of Finance, citywide (TECHS-202054540). The last regularly scheduled Council meeting within the 30-day review period is on 7-20-20. The Committee approved filing this item at its meeting on 6-16-20.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-202054540
Vendor/Contractor Name (including any “DBA”): Tyler Technologies, Inc.
Type and Scope of services to be performed:
The Department of Finance partnered with Technology Services to purchase the Tyler Technologies iasWorld Software as a Service (SaaS) application in 2015 for the purpose of administering the property tax process for the City and County of Denver including:
• Listing of properties
• Valuation of properties
• Taxation
• Collection
This application is primarily used by the Department of Finance (Assessment and Treasury) and secondarily used by other City Agencies (Wastewater, Community Planning and Development, Department of Economic Development, Denver Fire Department, etc.). The functionality of this system will continue to be needed by these departments requiring an extension of the contract to continue the use and support of the application.
The City collects approximately $1.6 billion through this system on an annual basis so it is vital that the City has continual access and use of this system and that it continues to be supported by the vendor. The City, through this application, is also able to distribute a portion of the taxes collected to Denver Public Schools.
This amendment allows for continual use and support of the iasWorld application for another five-year term.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
5/21/2015 - 5/21/2020
What is the length of the extension/renewal?
Five years
What is the revised total term of the contract?
5/21/2015 - 5/21/2020
If cost changing
What was the original value of the entire contract prior to this proposed change?
$10,000,000
What is the value of the proposed change?
$4,327,250
What is the new/revised total value including change?
$14,327,250
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)