Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 6-15-20
Requesting Agency: Arts and Venues
Division:
Subject Matter Expert Name:
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Name: Ginger White |
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Email: ginger.white@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A bill for an ordinance approving a proposed Amendatory Agreement between the City and County of Denver and State of Colorado, whereby City will secure provision of food and beverage, cleaning, laundry services and directly provide certain IT services at the Colorado Convention Center to support provision of medical services in connection with the COVID-19 pandemic.
Amends a short-term services agreement with the State of Colorado by adding $318,000 for a new total of $768,000 and three months for a new end date of 9-30-20 to secure emergency provision of food and beverage, cleaning, laundry and certain IT services within the Colorado Convention Center in support of its temporary repurposing as a medical care facility in response to the COVID-19 pandemic (THTRS-202054373; THTRS-202054407-01). The last regularly scheduled Council meeting within the 30-day review period is on 7-27-20. The Committee approved filing this item at its meeting on 6-24-20.
body
Affected Council District(s) or citywide? Council District 9
Contract Control Number: THTRS-202054373 (original contract) THTRS-202054407-01 (first amendment)
Vendor/Contractor Name (including any “DBA”): State of Colorado
Type and Scope of services to be performed:
A services agreement was entered into with the State of Colorado to secure emergency provision of food and beverage, cleaning, laundry and certain IT services within the City’s Convention Center in support of its temporary repurposing as a medical care facility. This amendment will add funds to the City’s agreement with the State to fund a longer duration of the aforementioned services, if needed, while the CCC is being utilized as a medical care facility.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
April 17, 2020-June 30, 2020
What is the length of the extension/renewal?
Three months
What is the revised total term of the contract?
April 17, 2020-September 30, 2020
If cost changing
What was the original value of the entire contract prior to this proposed change?
$450,000.00
What is the value of the proposed change?
$318,000.00
What is the new/revised total value including change?
$768,000.00
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)