Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 9-28-20
Requesting Agency: Arts and Venues
Division:
Subject Matter Expert Name:
|
Name: Ginger White |
|
Email: Ginger.White@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A bill for an ordinance approving a proposed Amendatory Agreement between the City and County of Denver and State of Colorado, whereby City will continue to retain capacity to secure provision of food and beverage, cleaning, laundry services and directly provide certain IT services at the Colorado Convention Center, if needed, to support provision of medical services in connection with the COVID-19 pandemic.
Amends a services agreement with the State of Colorado by adding $318,000 for a new total of $768,000 and six months for a new end date of 12-31-20, with an option to extend an additional three months, to secure emergency provision of food and beverage, cleaning, laundry and certain IT services within the Colorado Convention Center in support of its temporary repurposing as a medical care facility in response to the COVID-19 pandemic (THTRS-202054373). The last regularly scheduled Council meeting within the 30-day review period is on 11-9-20. The Committee approved filing this item at its meeting on 10-7-20.
body
Affected Council District(s) or citywide? Council District 9
Contract Control Number: THTRS-202054373
Vendor/Contractor Name (including any “DBA”): State of Colorado
Type and Scope of services to be performed:
This agreement was established between the State and the City in response to the COVID-19 pandemic. It authorizes payment from the State to the City for janitorial, sanitation, food preparation and delivery, and other services provided by the City, or third parties on the City’s behalf, at the CCC Alternative Care Facility. After City approval of the mutually agreed first amendment in July, and prior to execution by the State, the State requested that the FEMA provisions described herein be included in a revised First Amendment. This revised first amendment is needed to ensure continuity of services at the Alternative Care Facility should it need to be activated during the term.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
4/17/20 - 6/30/20
What is the length of the extension/renewal?
6 months
What is the revised total term of the contract?
4/17/20 - 12/31/20
If cost changing
What was the original value of the entire contract prior to this proposed change?
$450,000
What is the value of the proposed change?
$318,000
What is the new/revised total value including change?
$768,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)