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File #: 20-1031    Version: 1
Type: Resolution Status: Adopted
File created: 9/21/2020 In control: Finance & Governance Committee
On agenda: 10/20/2020 Final action: 10/20/2020
Title: A resolution approving a proposed Amendatory Agreement between the City and County of Denver and H.C. Peck & Associates, Inc. for right-of-way and land acquisition services for City projects. Amends a contract with H.C. Peck & Associates, Inc. by adding $5 million for a new total of $10 million and five years for a new end date of 10-10-25 for on-call right of way and land acquisition services for multiple City projects (FINAN 202055155-01). The last regularly scheduled Council meeting within the 30-day review period is on 11-9-20. The Committee approved filing this item at its meeting on 10-6-20.
Indexes: Zach Rothmier
Attachments: 1. RR20 1031 DOF HC Peck Ordinance, 2. ROW On-Call Fact Sheet, 3. 20-1031 Filed Resolution_HC Peck&Assoc_202055155-01.pdf, 4. 20-1031 AmendAgr_H.C. Peck & Assoc_202055155-01.pdf, 5. 20-1031 Filed Resolution_HC Peck&Assoc, 6. 20-1031 - signed

Contract Request Template (Contracts; IGAs; Leases)

 

Date Submitted: 9-21-20

 

Requesting Agency: Finance

                               Division:

 

Subject Matter Expert Name:

Name:      Lisa Lumley                                                           

Email:     Lisa.lumley@denvergov.org                                                                                                                              

 

Item Title & Description:

(Do not delete the following instructions)

These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).

 

Both the title and description must be entered between the red “title” and “body” below.  Do not at any time delete the red “title” or “body” markers from this template.

title

A resolution approving a proposed Amendatory Agreement between the City and County of Denver and H.C. Peck & Associates, Inc. for right-of-way and land acquisition services for City projects.

Amends a contract with H.C. Peck & Associates, Inc. by adding $5 million for a new total of $10 million and five years for a new end date of 10-10-25 for on-call right of way and land acquisition services for multiple City projects (FINAN 202055155-01). The last regularly scheduled Council meeting within the 30-day review period is on 11-9-20. The Committee approved filing this item at its meeting on 10-6-20.

body

 

Affected Council District(s) or citywide? Citywide

 

Contract Control Number: FINAN 202055155-01

 

Vendor/Contractor Name (including any “DBA”): H.C. PECK & ASSOCIATES, INC.

 

Type and Scope of services to be performed:

H.C. Peck and Associates, Inc. is one of three right of way consultants selected through an RFP process in 2015.  As consultants, they work with the City project team to ensure they City is following all State and Federal guidelines, including the Uniform Relocation Act.  They provide right of way services for City pedestrian and mobility projects including sidewalk and accessibility improvements, traffic intersection improvements and bond improvement projects. 

 

H.C. Peck also provides in house title company and relocation services.  When project-specific escrow agreements are in place, this allows the City to respond quickly in providing relocation benefits as defined under the Uniform Relocation Act. 

Location (if applicable):

 

WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):

 

Are WBE/MBE/DBE goals met (if applicable)?

 

Is the contract new/a renewal/extension or amendment?

 

Was this contractor selected by competitive process or sole source?

                     

For New contracts

Term of initial contract:

 

Options for Renewal:

                     How many renewals (i.e. up to 2 renewals)?

                     Term of any renewals (i.e. 1 year each):

 

Cost of initial contract term:

 

Cost of any renewals:

 

Total contract value council is approving if all renewals exercised:

 

For Amendments/Renewals Extensions:

Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?

 

If length changing

What was the length of the term of the original contract?

10/01/2015 to 10/10/2020

What is the length of the extension/renewal?

Five years

What is the revised total term of the contract?

10/01/2015 to 10/10/2020

If cost changing

What was the original value of the entire contract prior to this proposed change?

$5,000,000.00

What is the value of the proposed change?

$5,000,000.00

What is the new/revised total value including change?

$10,000,000.00

If terms changing

Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)