Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 9-25-20
Requesting Agency: Department of Transportation and Infrastructure
Division:
Subject Matter Expert Name:
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Name: Jason Gallardo |
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Email: jason.gallardo@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Second Amendment to Purchase Agreement between the City and County of Denver and Cartegraph Systems LLC to extend the term, increase the maximum contract amount and amend a provision for the Enterprise Asset Management (EAM) system to manage the City's transportation assets.
Amends a contract with Cartegraph Systems LLC by adding $308,573.77 for a new total of $980,473.77 and 16 months for a new end date of 9-29-21 for a cloud based Enterprise Asset Management (EAM) system to manage the City's traffic signals, signs, and other traffic management assets, citywide (201733328-02; DOTI-202055976). The last regularly scheduled Council meeting within the 30-day review period is on 11-9-20. The Committee approved filing this item at its meeting on 10-6-20.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: 201733328-02 (Jaggaer Contract No. DOTI-202055976)
Vendor/Contractor Name (including any “DBA”): Cartegraph Systems LLC
Type and Scope of services to be performed:
Cartegraph currently serves as DOTI's asset and work order management system for all static and dynamic traffic control elements in the public right-of-way (signs, signals, markings, vertical elements, other). DOTI has spent considerable time and investment over the last three years to stand up a functional system by inputting assets, cleaning up data, and training field staff to enter information to capture each action performed by internal maintenance staff, contractors, and others. The Division has also invested in iPads and other management software to support these processes. Extending the current contract will allow DOTI to continue expanding its use of Cartegraph to track achievement of key work program metrics. The scope and pricing was re-negotiated with the vendor and costs are reflected in the attached updated scope document. The original contract was awarded through a competitive process. This is similar to the renewal of other asset management systems within DOTI such as Deighton (dTims) used in the Street Maintenance Division. This strategy was devised in collaboration with the Office of Asset Management.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
6/1/17-5/31/20
What is the length of the extension/renewal?
16 Months
What is the revised total term of the contract?
6/1/17-9/29/21
If cost changing
What was the original value of the entire contract prior to this proposed change?
$671,900.00
What is the value of the proposed change?
$308,573.77
What is the new/revised total value including change?
$980,473.77
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)