Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 6-14-21
Requesting Agency: Denver International Airport
Division:
Subject Matter Expert Name:
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Name: Rachel Marion |
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Email: Rachel.Marion@flydenver.com |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Agreement between the City and County of Denver and Total Access Solutions, LLC concerning window cleaning services for the Main Terminal, Concourse A, Concourse B, Concourse C and Airfield Outlying Buildings at Denver International Airport.
Approves a contract with Total Access Solution, LLC for $6,844,080 and through 7-31-23, with two one-year options to extend, to provide window cleaning services for the Main Terminal, Concourse A, Concourse B, Concourse C and Airfield Outlying Buildings at Denver International Airport (202055195). The last regularly scheduled Council meeting within the 30-day review period is on 7-26-21. The Committee approved filing this item at its meeting on 6-23-21.
body
Affected Council District(s) or citywide? Council District 11
Contract Control Number: 202055195
Vendor/Contractor Name (including any “DBA”): Total Access Solution, LLC.
Type and Scope of services to be performed:
Total Access Solutions LLC (TAS), was selected through a competitive RFP process to provide window cleaning services for the Main Terminal, Concourse A, Concourse B, Concourse C and Airfield Outlying Buildings at DEN. Window cleaning is defined as the complete removal of smudges, tape, oils and other types of soils from all glass surfaces. Services may also include other “non-glass” surfaces that can be cleaned in conjunction with windows DEN and TAS have agreed to merge both contract opportunities into one contract through contract negotiations. TAS will also be responsible for cleaning glass surfaces (windows, conveyances, and glass railings) in the A west, B East, and C East concourse expansion areas once they become operational and turned over to DEN for use.
The overall maximum contract liability is $6,844,080 for the initial (2) year term and (2) one-year options to extend. The proposed staffing plan for this contract is (11) Full-time window cleaners and (2) management positions. TAS will hire an additional (2) full-time window cleaners to perform window cleaning services at the A West, B East and C East concourse expansion areas once the expansion projects are turned over for use by DEN.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
20% MWBE and 30% self-performing SBE
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract: August 1, 2021 - July 31, 2023
Options for Renewal:
How many renewals (i.e. up to 2 renewals)? 2
Term of any renewals (i.e. 1 year each): 1 year each
Cost of initial contract term: $6,844,080.00
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)