Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 9-3-21
Requesting Agency: Denver International Airport
Division:
Subject Matter Expert Name:
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Name: Carolina Flores |
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Email: Carolina.flores@flydenver.com |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Contract between the City and County of Denver and Arthur J. Gallagher & Co. (Illinois) concerning construction insurance programs at Denver International Airport.
Amends a contract with Arthur J. Gallagher & Co. by adding $2,500,000 for a new total of $42,500,000 and two years for a new end date of 11-14-23 to market and to administer construction insurance programs at Denver International Airport (202159206). The last regularly scheduled Council meeting within the 30-day review period is on 10-18-21. The Committee approved filing this item at its meeting on 9-15-21.
body
Affected Council District(s) or citywide? Council District 11
Contract Control Number: 202159206
Vendor/Contractor Name (including any “DBA”): Arthur J. Gallagher & CO.
Type and Scope of services to be performed:
This request is for a 1st amendment to the insurance broker services contract between Arthur J. Gallagher and Denver International Airport (DEN) and is needed for continuity of the DEN ROCIP III program. The insurance broker originally negotiated and implemented ROCIP III and remains responsible for providing administrative, loss control, claims management, and stewardship/performance reporting services. They are also responsible for overseeing project and program closeout activities, including audits, and monitoring of any remaining open claims until closure.
The current ROCIP III program will expire Sep 1, 2022 (Tiers 1 and 3) and Dec 19, 2022 (Tier 2). The program will require an extension into 2023 to address projects with completion dates extending past the original program expiration including, but not limited to, the Great Hall Project. The current executed contract for broker services expires Nov 14, 2021. This amendment would extend the term by two years and increase the maximum contract liability by $2.5M.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
11/14/2016 to 11/14/2021
What is the length of the extension/renewal?
2 years
What is the revised total term of the contract?
11/14/2016 to 11/14/2023
If cost changing
What was the original value of the entire contract prior to this proposed change?
$40,000,000
What is the value of the proposed change?
$2,500,000
What is the new/revised total value including change?
$42,500,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)