Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 4/11/22
Requesting Agency: Denver County Court
Division:
Subject Matter Expert Name: Kristin Wood
Email Address: Kristin.wood@denvercountycourt.org <mailto:Kristin.wood@denvercountycourt.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Third Amendatory Agreement between the City and County of Denver and Integral Recoveries, Inc. to amend provisions and extend the term.
Amends a contract with Integral Recoveries, Inc. to add two (2) years for a new end date of 2-1-2024 to continue collecting restitution, delinquent fines, costs, and fees for Denver County Court. No change to contract amount. (COURT-202262767). The last regularly scheduled Council meeting within the 30-day review period is on 5-9-22. Councilmember Kashmann approved direct filing this item on 4-14-22.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: COURT-202262767
Vendor/Contractor Name (including any “DBA”): Integral Recoveries, Inc.
Type and Scope of services to be performed:
Vendor will collect from the debtor both the amount owed the Court and the collection fee of 20%, remit the amount owed to the general fund and retain its collection fee. All monies owed to the Court will be credited against the debtor’s obligation and then reverted to the general fund. This amended Scope of Work negates and reduces to zero the current contract amount.
Integral Recoveries, Inc. has provided collection services for the Court since March of 2009. Most recently, Integral Recoveries was selected after an RFP was issued in June 2016. COURT-201630637-00 was fully executed on December 7, 2016. The Amendatory Agreement (COURT-202053947-01) extending the term and increasing the funding passed Council on April 6, 2020 and was fully executed on April 9, 2020. The Second Amendatory Agreement (COURT-202055006-02 amending the Scope of Work passed Council on October 5, 2020 and was fully executed on October 8, 2020. Current term of the Agreement is from February 1, 2017, through February 1, 2022.
Integral Recoveries supports Denver County Court in collecting delinquent fines, fees, costs, and restitution. The assessment and collection of these costs is ordered by the Court and is defined in state statute and city ordinance.
In 2020, because of COVID-19 related budget reductions, the Court worked extensively with Integral Recoveries to re-engineer the court’s collection process. To achieve this new process, the Court and Integral Recoveries dedicated numerous hours of information technology resources throughout 2020 and 2021. This new process has streamlined collection efforts and no longer requires an advanced budget allocation from the city general fund.
Given the resources allocated to the development and implementation of this new process, Denver County Court requests a two-year extension of the Integral Recoveries contract, from February 1, 2022, through February 1, 2024. Additional funds are not necessary as a new collections process negates the need for a budget allocation.
Location (if applicable): N/A
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment? Amendment
Was this contractor selected by competitive process or sole source? Competitive
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)? Added contract term
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
|
Current Contract Term |
Added Time |
New Ending Date |
|
Five Years |
Two Years |
February 1, 2024 |
If cost changing
What was the original value of the entire contract prior to this proposed change? $3,660,000.00
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)