Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 5-2-22
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name: Joe Saporito
Email Address: joseph.saporito@denvergov.org <mailto:joseph.saporito@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Master Services Agreement between the City and County of Denver and Jones Lang LaSalle Americas, Inc. for implementation and support of the Archibus Space Management software supporting the Department of Real Estate.
Approves a contract with Jones Lang LaSalle Americas, Inc. for $820,464 and through 4-1-25 for implementation and support of the Archibus Space Management software supporting the Department of Real Estate, citywide (TECHS-202262162). The last regularly scheduled Council meeting within the 30-day review period is on 6-13-22. The Committee approved filing this item at its meeting on 5-10-22.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-202262162
Vendor/Contractor Name (including any “DBA”): Jones Lang LaSalle Americas, Inc.
Type and Scope of services to be performed: Technology Services is partnering with the Department of Finance, Real Estate Division, to purchase the Archibus Integrated Workplace Management Software (IWMS). The goal of this contract is to partner with Jones Lang LaSalle Americas, an implementation partner of Archibus, to purchase, implement and provide ongoing support of the Archibus IWMS.
The Real Estate Office is charged with effectively and responsibly managing all real estate properties that the City and County of Denver (CCD) owns and occupies. Space planning and allocation is an integral function that falls under the Real Estate Division’s realm of responsibility. To manage these assets effectively, the Real Estate Division intends to purchase and implement a real estate management software. Currently, the Real Estate Division uses spreadsheets and Access databases to manage space and allocation across the CCD.
This software will be primarily used by the Real Estate Division and DHS, but also by departments and agencies wanting real time data of employee locations and employees looking to reserve shared workspaces.
The Real Estate Division will use this software as a central repository for Space Planning Management, Workplace Services, Capital Project Management, Real Estate Property and Asset Management. See attached Executive Summary for further detail.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment? New
Was this contractor selected by competitive process or sole source? Not competitive process because of professional preference, which was approved by General Services.
For New contracts
Term of initial contract: 4-1-2022 through 4-1-2025
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: $820,464
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)