Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 5-2-2022
Requesting Agency: Department of Transportation and Infrastructure
Division:
Subject Matter Expert Name: Jason Gallardo
Email Address: Jason.Gallardo@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Third Amendatory Agreement between the City and County of Denver and Stanley Consultation, Inc. to improve safety on two roadways by redesigning and reconstructing 19 signals to meet current safety standards in Council District 7.
Amends a contract with Stanley Consultants, Inc. by adding $177,806.46 for a new total of $1,062,577.17 and three (3) years for a new end date of 4-30-2025 for the 2017 Mill 15 traffic signal upgrade project to improve safety on two roadways by redesigning and reconstructing 19 signals to meet current safety standards in Council District 7 (202262847-03[201843158-03]). The last regularly scheduled Council meeting within the 30-day review period is on 6-13-22. The Committee approved filing this item at its meeting on 5-10-22.
body
Affected Council District(s) or citywide? Council District 7
Contract Control Number: (202262847-03[201843158-03]).
Vendor/Contractor Name (including any “DBA”): Stanley Consultants, Inc.
Type and Scope of services to be performed:
The 2017 Mill 15 Traffic Signal Upgrade project is programmed to improve traffic safety on these two roadways by redesigning and reconstructing the 19 signals to meet current safety standards. The scope of work is to replace existing signals with new signals that follow current City standards and MUTCD criteria and to reconstruct the intersections to comply with latest safety criteria. The additional services will consist of the following tasks: 1. Project Administration 2. Final Construction Documents (100%) a. Updates for Revised Field Conditions B. Construction Document Packaging 3. Construction Bid Documents (AD Set) 4. Signal Timing 5. Design Services During Construction. This amendment is required for additional professional services to finalize the design and prepare construction documents for advertisement. The project has experienced an extension in project schedule to accommodate Right-of-Way acquisition as well as extension to cover the construction timeline. Additionally, available construction funding and ROW acquisition timelines have caused the project to be split into two packages. The repackaging effort and anticipated review comments are beyond the initial scope and fee. Signal timing assumptions and methodologies within DOTI changed following the initial work efforts resulting in duplicative effort. Finally, since the project will be broken into two packages, services during construction are added to capture the additional work effort and timeline associated to provide the services during construction with future funding timelines.
Location (if applicable): 19 intersections on 6th and 8th Avenues east of Broadway
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): 25% MWBE
Are WBE/MBE/DBE goals met (if applicable)? All Traffic Data Services, Inc. 1.5%, Diversified Underground, Inc. 2%, HCL Engineering & Surveying 20%, VINE Laboratories, Inc. 1.5%
Is the contract new/a renewal/extension or amendment? Amendment
Was this contractor selected by competitive process or sole source?
Competitive
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)? All
If length changing
What was the length of the term of the original contract? 11/1/2018 - 4/30/2022
What is the length of the extension/renewal? 3 years
What is the revised total term of the contract? 11/1/2018 - 4/30/2025
If cost changing
What was the original value of the entire contract prior to this proposed change? $944,770.71
What is the value of the proposed change? $117,806.46
What is the new/revised total value including change? $1,062,577.17
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.) See scope.