Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 7-2-20
Requesting Agency: Climate Action, Sustainability and Resiliency & Finance
Division:
Subject Matter Expert Name:
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Name: Jonathan Rogers and David Hughes |
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Email: Jonathan.Rogers@denvergov.org David.Hughes@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A bill for an ordinance establishing a new fund in the General Government Special Revenue Fund for the “Climate State Grants” program, and approving and providing for the execution of a proposed Grant Agreement between the City and County of Denver and the Colorado Department of Local Affairs concerning the “Renewable Denver Initiative” program and the funding therefor.
Establishes the “Climate State Grants Fund,” a new Fund in the General Government Special Revenue Fund Series and approves a grant agreement with The State of Colorado Department of Local Affairs for $1,000,000 and through 6-30-23 for the construction of community solar gardens hosted across public parking lots, rooftops, and other land parcels owned by the City, citywide (CASR-202055160-00). The Committee approved filing this item at its meeting on 7-15-20.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: CASR-202055160-00
Vendor/Contractor Name (including any “DBA”): The State of Colorado Department of Local Affairs
Type and Scope of services to be performed:
The Office of Climate Action, Sustainability, and Resiliency (CASR) was established in the past year to elevate and expand the City and County of Denver’s climate initiatives. CASR is pursuing grant funds to further its impact. It is being awarded a grant from the State of Colorado but currently lacks a grant fund to administer it. This bill request establishes the “Climate State Grants Fund”, Fund No. 11303, in the General Government Special Revenue Fund Series. The fund will be sponsor funded and the expending authority will be the Executive Director of the Office of Climate Action, Sustainability, and Resiliency.
This bill request also accepts the grant agreement with the Colorado Department of Local Affairs for $1 million for the Renewable Denver Initiative under the Energy and Mineral Impact Assistance Program. Grant funding can be used for the solar infrastructure only - The City and County of Denver (Grantee) will construct approximately 4 MW of community solar gardens hosted across public parking lots, rooftops, and vacant land parcels owned by the City. Work includes construction of canopies at approximately 8-10 sites, which will hold approximately 10,126 panels creating up to 4 MW of electricity.
The Match on this Grant will be paid through a Power Purchase Agreement. A Power Purchase Agreement is a contract for the City to purchase electricity for a 20-25 year term from the solar arrays developed as part of the Grant. The utility budget is an operating expense managed by the Department General Services. The agreement is support by General Services and will save the City money on its utility bills compared to what it currently pays Xcel Energy. Any Power Purchase Agreements associated with this grant will be submitted to the City Council separately for approval. Constructed solar arrays will be contracted to a 20 year site lease agreement and power purchase agreement.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract: Through June 30, 2023
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: $1,000,000
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)