Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 12-07-20
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name:
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Name: Joe Saporito |
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Email: joseph.saporito@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Fifth Amendatory Agreement between the City and County of Denver and Versaterm, Inc. to revise Annex A, extend the term and increase compensation for the continual use and support of the Versadex Records Management software supporting the Denver Police Department.
Amends a contract with Versaterm, Inc. by adding $2,003,344 for a new total of $8,178,610 and three years for a new end date of 12-31-23 for the continued use and support of the Versadex Records Management software supporting the Denver Police Department (TECHS-202056846). The last regularly scheduled Council meeting within the 30-day review period is on 1-19-21. The Committee approved filing item at its meeting on 12-15-20.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-202056846
Vendor/Contractor Name (including any “DBA”): Versaterm, Inc.
Type and Scope of services to be performed:
The Versaterm Records Management System (vRMS) is the primary application suite used by the Denver Police Department (DPD) for storing and transmitting incident, arrest, and investigative data. In addition, the application provides interfaces to external systems such as the National Crime Information Center (NCIC), Colorado Information Sharing Consortium (CISC), online reporting, Denver Sheriff’s Department, City Attorney’s Office, District Attorney’s Office, and Denver County Courts. The application supports the data collection, incident response, investigation, and reporting aspects of DPD employee workflows. The level of electronic integration achieved by vRMS with external agencies allows DPD to accurately and efficiently deliver records to agency partners. The product suite continues to evolve to more effectively address emerging use cases and new system integrations. Nearly all civilian and sworn employees of DPD use the vRMS application suite. There are, approximately, 2500 users of the vRMS application.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
11/1/2008 - 12/31/2020
What is the length of the extension/renewal?
Three years
What is the revised total term of the contract?
11/1/2008 - 12/31/2023
If cost changing
What was the original value of the entire contract prior to this proposed change?
$6,175,266
What is the value of the proposed change?
$2,003,344
What is the new/revised total value including change?
$8,178,610
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)