Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 3/20/23
Requesting Agency: DEN
Division:
Subject Matter Expert Name: Carolina Flores
Email Address: Carolina.flores@flydenver.com <mailto:Carolina.flores@flydenver.com>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Agreement between the City and County of Denver and Coffman Engineers, Inc., concerning professional design services to plan, design, and test changes and modifications to various life safety systems at Denver International Airport.
Approves a contract with Coffman Engineers, Inc. for $2,500,000 and for 3 years, plus 2 one-year options to extend, to provide professional design services to plan, design, and test changes and modifications to various life safety systems at Denver International Airport in Council District 11 (PLANE-202263626). The last regularly scheduled Council meeting within the 30-day review period is on 5-1-2023. The Committee approved filing this item at its meeting on 3-29-2023.
body
Affected Council District(s) or citywide? District 11
Contract Control Number: PLANE-202263626
Vendor/Contractor Name (including any “DBA”): Coffman Engineers, Inc.
Type and Scope of services to be performed:
The selected contractor will provide professional design services to plan, design, and test changes and modifications to various life safety systems at DEN, including but not limited to, fire alarms, fire suppression systems, smoke control systems, UPS systems, and emergency power systems. In addition, this contract will provide International and Denver amendment-centric code studies and accessibility studies.
Location (if applicable): DEN
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): M/WBE 12%
Are WBE/MBE/DBE goals met (if applicable)? Yes - 15%
Is the contract new/a renewal/extension or amendment? New
Was this contractor selected by competitive process or sole source? Competitive
For New contracts
Term of initial contract: 3 years from NTP
Options for Renewal:
How many renewals (i.e. up to 2 renewals)? 2 renewals
Term of any renewals (i.e. 1 year each): 1 year
Cost of initial contract term: $2,500,000
Cost of any renewals:
Total contract value council is approving if all renewals exercised: $2,500,000
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)