Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 8-1-2022
Requesting Agency: Department of Housing Stability
Division:
Subject Matter Expert Name: Midora Higa
Email Address: midori.higa@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Fourth Amendatory Agreement between the City and County of Denver and Bayaud Enterprises, Inc. to continue providing shelter staffing, client transportation and meal delivery support for shelters during the COVID-19 emergency, citywide.
Amends a contract with Bayaud Enterprises, Inc. to add six months for a new end date of 12-31-2022 to continue providing shelter staffing, client transportation and meal delivery support for shelters during the COVID-19 emergency, citywide. No change to contract amount (HOST-202263313). The last regularly scheduled Council meeting within the 30-day review period is on 8-29-2022. The Committee approved filing this item at its meeting on 8-3-2022.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: HOST-202263313
Vendor/Contractor Name (including any “DBA”): Bayaud Enterprises, Inc.
Type and Scope of services to be performed: Bayaud Enterprises, Inc. is responsible for providing shelter support to shelter operations at activated respite and protective action sites. Bayaud primarily provides dispatch support, meal delivery services, patient transport, and laundry services to shelters.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
N/A
Are WBE/MBE/DBE goals met (if applicable)?
N/A
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
This purchase is not under regular procurement due to the City’s emergency order to respond to the COVID-19 global health crisis (pursuant to D.R.M.C Section 20-
64(b)).
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)? length
If length changing
What was the length of the term of the original contract?
Original Agreement:; 4/1/2020 to 12/31/2020
1st Amendment: 1/1/2021 to 6/30/2021
2nd Amendment: 7/1/2021 to 12/17/2021
3rd Amendment: 12/18/2021 to 6/30/2022
4th Amendment 7/1/2022 - 12/31/2022
What is the length of the extension/renewal? Six months
What is the revised total term of the contract? 4-1-2020- 12-31-2022
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)