Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 6-26-2023
Requesting Agency: Denver Human Services
Division:
Subject Matter Expert Name: Tammy Hoffman
Email Address: Tammy.Hoffman@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Fifth Amendatory Agreement between the City and County of Denver and Family Tree, Inc. to continue providing services supporting children under the Temporary Assistance for Needy Families program.
Amends a contract with Family Tree, Inc. by adding $345,500 for a new contract total of $1,905,615 and one year for a new end date of 6-30-2024 to continue supporting stability and permanency of children in the Child Only Temporary Assistance for Needy Families (TANF) /Kinship care and to divert children from the foster care system, citywide (SOCSV-201841755-05/ SOCSV-202367650-05). The last regularly scheduled Council meeting within the 30-day review period is on 7-31-2023. The Committee approved filing this item at its meeting on 6-28-2023.
body
Affected Council District(s) or citywide?
Citywide
Contract Control Number:
SOCSV-201841755-05 Alfresco, SOCSV-202367650-05 Jaggaer
Vendor/Contractor Name (including any “DBA”):
Family Tree, Inc.
Type and Scope of services to be performed:
To support and engage families eligible for Child Only TANF through assessment and support to meet the children/families’ needs. The Contractor shall provide the following:
1. Marketing, outreach and engagement with TANF/Colorado Works families as they become eligible for cash assistance and periodically while receiving assistance.
2. Thorough assessment of family and child(ren)’s short and longer term needs not addressed by the monthly TANF/Colorado Works monthly child only payment.
3. Development of community-based referral sources and strategies for effective supportive service, monetary payments that help to address child and family stability, childcare and school readiness/achievement, mental and other health needs not covered by Medicaid and other sources, including legal clinics.
4. Crisis intervention and assistance during normal business hours to Child Only TANF families referred by DHS and direct them to resources and/or external agencies that provide assistance.
5. Help families navigate systems such as Food Assistance, Medicaid, TANF, Child Welfare, Social Security, and the judicial system.
6. Home Visits and/or telephone Assessment based on each client’s individualized needs.
7. Case Management Services to families, which includes an in-person (if available) assessment of needs and a service plan based on those needs that includes monetary and/or non-monetary services.
8. Support Services for children.
9. Referrals to community resources to increase family stability.
10. Referrals to legal services on issues such as custody, guardianship and adoption.
11. Access CBMS to request monetary assistance for eligible participants.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
N/A
Are WBE/MBE/DBE goals met (if applicable)?
N/A
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Cost and length of term
If length changing
What was the length of the term of the original contract?
5/1/2018 - 6/30/2023
What is the length of the extension/renewal?
One year
What is the revised total term of the contract?
5/1/2018 - 6/30/2024
If cost changing
What was the original value of the entire contract prior to this proposed change?
$1,560,115
What is the value of the proposed change?
$345,500
What is the new/revised total value including change?
$1,905,615
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)