Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 2-20-2023
Requesting Agency: Department of Housing Stability
Division:
Subject Matter Expert Name: David Riggs
Email Address: Dave.Riggs@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Third Amendatory Agreement between the City and County of Denver and Colorado Village Collaborative to continue operating two Safe Outdoor Spaces supporting 110 households, citywide.
Amends a contract with Colorado Village Collaborative by adding $7,525,000 for a new total of $12,324,569, with $225,000 coming from Denver’s 2022 Participatory Budgeting Program, and the remainder coming from American Rescue Plan Act, and adding 2 years for a new end date of 12-31-2024 to continue operating two Safe Outdoor Spaces supporting 110 households, citywide (HOST-202157407/ HOST 202266219-03). The last regularly scheduled Council meeting within the 30-day review period is on 3-27-2023. The Committee approved filing this item at its meeting on 2-22-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: HOST-202157407/ HOST 202266219-03
Vendor/Contractor Name (including any “DBA”): Colorado Village Collaborative
Type and Scope of services to be performed:
This contract provides funding for Safe Outdoor Spaces to prevent the spread of COVID-19 among people experiencing unsheltered homelessness by providing safe space to socially distance, access to hygiene facilities, and supportive staffing.
Scope of work:
Colorado Village Collaborative (CVC) will oversee and maintain Safe Outdoor Spaces (SOSs) for people experiencing unsheltered homelessness. The infrastructure, amenities, and services at these sites include: 1. Staffing-Minimum two staff members on site 24/7 with training in food safety, DDPHE COVID protocols, conflict de-escalation and mediation, and trauma informed care; 2. Basic amenities-including food (at least one hot meal per day), water, limited access to electricity, and a private tent or pallet shelter that includes a cot, sleeping bag, and storage bin; 3. Hygiene facilities-including toilets (1:10 resident ratio), hand washing stations (1:15 resident ratio), access to shower and laundry facilities; 4. Communal facilities-including a heat/shade tent for guests, designated smoking area, and a secure single point of entry; 5. Operations facilities-including a storage container for supplies and tent space for supportive staff and site management; 6. Access to supportive services-including case management, referrals to partner agencies to additional services, group therapy services, and mental health and tele-health services with an emphasis on trauma-informed and harm reduction practices; 7. Safety and security-including addressing non-compliant or disruptive guest behaviors, monitoring access to the SOS sites, and ensuring that all urgent safety issues are handled appropriately; 8. Mitigation of Community Impacts-establish and uphold a Good Neighbor Agreement with neighborhood stakeholders; and 9. Emergency contact and notification - Provide HOST with an official 24/7 point of contact for emergent issues or concerns regarding program operations, and notify HOST within 24 hours of any grievances submitted through this process.
CVC will implement appropriate COVID-19 protocols, as advised by City public health guidance, to limit the spread of the virus in SOS sites through such activities and regulations as: 1. Daily health screenings to monitor guests for symptoms of COVID-19; 2. Implementing Activated Respite protocols for guests as appropriate; 3. Social distancing rules and design in common spaces; 4. Face mask rules for common spaces; and 5. Regular cleaning and disinfection of common spaces and area.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
Competitive
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Time and length
If length changing
What was the length of the term of the original contract?
01/01/21 -12/31/2022
What is the length of the extension/renewal?
Two years
What is the revised total term of the contract?
01/01/21 -12/31/2024
If cost changing
What was the original value of the entire contract prior to this proposed change?
$4,799,569
What is the value of the proposed change?
$7,525,000
What is the new/revised total value including change?
$12,324,569
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)