Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 10-26-20
Requesting Agency: Finance
Division:
Subject Matter Expert Name:
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Name: Kiki Turner |
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Email: Kiki.Turner@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Eighth Amendatory Agreement between the City and County of Denver and Riskonnect ClearSight LLC to extend the term and increase the maximum contract amount for the Risk Management Information System software for the tracking of workers' compensation, automobile and property insurance claims.
Amends a contract with Riskonnect Clearsight LLC by adding $1,210,000 for a new total of $2,467,626 and five years for a new end date of 12-31-25 to provide Risk Management Information System (RMIS) software for tracking of the City's workers' compensation, automobile and property insurance claims, citywide (FINAN-202056357). The last regularly scheduled Council meeting within the 30-day review period is on 12-21-20. The Committee approved filing this item at its meeting on 11-3-20.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: FINAN-202056357
Vendor/Contractor Name (including any “DBA”): Riskonnect Clearsight LLC
Type and Scope of services to be performed:
Provides the Risk Management Information System (RMIS) solution though which the Risk Management Office adjust all claims overseen by the Risk office including Workers’ Compensation, auto, property, and certain liability claims. Workers’ Compensation claims, for which we are self-insured and self-administered, make up most clams in the system (55,354 of the 90,924 claims currently in the system). Such claims are managed with benefits processed per the requirements in the Colorado Workers’ Compensation Act. The RMIS system contains all information required for the adjusting of a claim, including medical and injury information, personal data, and financial information such as salary. Analysis of losses, based on the captured data, is performed to identify trends and make informed decisions that mitigate future losses. Ad-hoc, monthly, quarterly, and annual analytics are generated for use in developing loss prevention strategies with Departments/Agencies.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
November 1, 2013 - December 31, 2020
What is the length of the extension/renewal?
Five years
What is the revised total term of the contract?
November 1, 2013 - December 31, 2025
If cost changing
What was the original value of the entire contract prior to this proposed change?
$1,257,626
What is the value of the proposed change?
$ 1,210,000
What is the new/revised total value including change?
$2,467,626
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)