Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 7-31-18
Requesting Agency: Finance
Division:
§ Name: Raymond Sibley
§ Phone: 720-913-3349
§ Email: Raymond.Sibley@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Fifth Amendatory Agreement by and between the City and County of Denver and Marsh Clearsight, LLC, to increase funding and extend the term for maintenance services and support for STARS™ software, including Federal Medicare reporting.
Adds $60,000 and four months to a contract with Marsh ClearSight for a new total of $949,826 for a new end date of 4-30-19 to allow for the competitive procurement and continued use of licensed software for tracking city employee compensation, auto, and property claims (CRCFD - 201311634). The last regularly scheduled Council meeting within the 30-day review period is on 10-29-18. The Committee approved filing this item at its meeting on 8-7-18.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: CRCFD - 201311634
Vendor/Contractor Name (including any “DBA”): Marsh ClearSight
Type and Scope of services to be performed:
Resolution approves the contract with Marsh ClearSight through April 30, 2019. Total contract amount by end of Year 5 and additional 4 months will be $949,826. Marsh ClearSight provides Risk Management Information System software "STARS “used by the City’s Workers’ Compensation Program for the tracking of the City’s workers’ compensation, auto and property claims. This resolution adds $60,000 for an additional 4 months while RFP is in process, and accounts for additional time if new vendor is chosen and data conversion that will be required.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
Five years
What is the length of the extension/renewal?
Four months
What is the revised total term of the contract?
Five years, four months
If cost changing
What was the original value of the entire contract prior to this proposed change?
$889,826
What is the value of the proposed change? $60,000
What is the new/revised total value including change?
$949,826
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)