Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 01-02-18
Requesting Agency: Technology Services
Division:
▪ Name: Jen Stefanacci
▪ Phone: 720-913-5482
▪ Email: Jennifer.stefanacci@denvergov.org
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Third Amendatory Agreement by and between the City and County of Denver and Journal Technologies, Inc., f/k/a New Dawn Technologies, Inc., to extend the term and increase the compensation to cover maintenance and technical support.
Adds $100,379 and three years to a contract with Journal Technologies, Inc. for a new total of $599,379 through 12-31-20 for maintenance and technical support of software used by the City Attorney’s Office for case management and to send information to the Office of the Public Defender (TECHS-201208070-03). The last regularly scheduled Council meeting within the 30-day review period is on 2-20-18. The Committee approved filing this resolution by consent on 1-16-18.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-201208070-03
Vendor/Contractor Name (including any “DBA”): Journal Technologies, Inc.
Type and Scope of services to be performed:
This software is used by the City Attorney’s Office (PACE division) for Case Management purposes and sending information to the Office of the Public Defender. This is the primary system used by the City Attorney’s Office (CAO) for Case Management and the CAO intends on using this system for the next three years. The contract currently expires on December 31st of 2017 so the term needs to be extended. The contract maximum liability needs to be increased as well to pay for support services for the next three years. This request is to increase the max contract liability and extend the term through 2020 to cover maintenance and support
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract? Five years
What is the length of the extension/renewal? One year
What is the revised total term of the contract? Six years
If cost changing
What was the original value of the entire contract prior to this proposed change? $499,000
What is the value of the proposed change? $100,379
What is the new/revised total value including change? $599,379
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)