Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 3/27/23
Requesting Agency: Finance
Division: Risk
Subject Matter Expert Name: April Hansen
Email Address: April.hansen@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving the proposed purchase by the City and County of Denver including DEN of insurance policies through Willis Towers Watson Midwest, Inc., Arthur J. Gallagher Risk Management Services, LLC, Marsh USA, Inc. and Huntington T. Block Insurance Agency, Inc. in an amount not to exceed $12,936,188.00.
Authorizes the annual renewal of the City’s property and liability insurance policies, renewing 5-1-2023, with a total premium for all policies not to exceed $12,936,188 (Willis Towers Watson - FINAN-202265915-02; Arthur J. Gallagher - FINAN-202265917-02; Huntington T. Block - FINAN-202265918-03; Marsh USA -FINAN-202265916-02). The last regularly scheduled Council meeting within the 30-day review period is on 5-8-2023. The Committee approved filing this item at its meeting on 4-4-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: Willis Towers Watson - FINAN-202265915-02; Arthur J. Gallagher - FINAN-202265917-02; Huntington T. Block - FINAN-202265918-03; Marsh USA -FINAN-202265916-02
Vendor/Contractor Name (including any “DBA”): Willis Towers Watson, Arthur J. Gallagher, Huntington T Block - January 1, 2020 - December 31, 2023; Marsh USA - February 7, 2020 - December 31, 2023
Type and Scope of services to be performed:
Property and liability insurance policies
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment? Annual renewal
Was this contractor selected by competitive process or sole source? Competitive
For New contracts
Term of initial contract: Willis Towers Watson, Arthur J. Gallagher, Huntington T Block - January 1, 2020 - December 31, 2023; Marsh USA - February 7, 2020 - December 31, 2023
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: Total NTE $12,936,188
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
Willis Towers Watson, Arthur J. Gallagher, Huntington T Block - January 1, 2020 - December 31, 2023; Marsh USA - February 7, 2020 - December 31, 2023
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)