Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 4-10-2023
Requesting Agency: DOTI
Division:
Subject Matter Expert Name: Ken Arguello, Michele Foust
Email Address: Ken.Arguello@denvergov.org <mailto:Ken.Arguello@denvergov.org>; Michele.Foust@denvergov.org <mailto:Michele.Foust@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Second Amendatory Agreement between the City and County of Denver and Container Pros, LLC to continue supporting the volume-based trash pricing program by exchanging trash carts citywide to match each households' requested cart size, as well as continue to deliver curbside compost carts and kitchen counter compost pails.
Amends a contract with Container Pros, LLC by adding $1,305,146.08 for a new total of $1,761,298.76 and 8 months for a new end date of 12-31-2023 to continue supporting the volume-based trash pricing program by exchanging trash carts citywide to match each households’ requested cart size, as well as continue to deliver curbside compost carts and kitchen counter compost pails (202265382-02/ 202367311-02). The last regularly scheduled Council meeting within the 30-day review period is on 5-15-2023. The Committee approved filing this item at its meeting on 4-11-2023.
body
Affected Council District(s) or citywide? Citywide for trash cart exchanges and then 2, 3, and 4 for new compost carts and small kitchen pail delivery
Contract Control Number: 202265382-02/ 202367311-02
Vendor/Contractor Name (including any “DBA”): Container Pros, LLC
Type and Scope of services to be performed:
In preparation for the January 1, 2023 launch of Volume Base Pricing program, Container Pros, LLC was contracted in November 2022 to begin trash cart exchanges for Denver citizens that requested a smaller cart size. Cart exchanges were scheduled to take place on the service day, Monday through Thursday for an initial 7,000 carts. The first amendment to the contract with Container Pros, LLC added 6,000+ trash cart exchanges. This second amendment will add approximately 30,000 exchanges for smaller trash carts. In addition, to launch the composting part of the Volume Based Pricing program, 44,912 new compost carts and small kitchen pails will be delivered to residents in Council Districts 2, 3, and 4.
Amendment 2 with Container Pros, LLC shall continue fulfilling requests from Denver residents to exchange their large trash cart for a smaller size. Approximately additional 30,000+ trash carts will be exchanged. In addition, Container Pros, LLC shall unload, assemble and deliver approximately 44, 912 compost carts along with small kitchen pails to homes located in Council Districts 2, 3, and 4. Distribution schedule is based on Monday through Saturday, excluding holidays, until all deliveries are completed
SWM decided to strategically roll-out the composting program. This allows for concentrated community engagement and education efforts in these specific districts. In addition, it will allow them to gather information that will better inform the compost roll-out of the entire city. 2, 3, 4: decision was strictly an operational one. These districts are easiest for city to roll-out first because of their proximity to the Havana nursery where city is able to store these carts this year. The team is determining other locations for cart storage for the other districts.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): Not assigned.
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
In the beginning of 2022, vendor conducted a comprehensive audit of 208 route days that covered 174,000 homes accounting for nearly 400,000 carts. Once cart exchange was initiated, the accumulated data and experience during the audit, led to the original sole source contract for cart exchange (202265382).
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Time and price
If length changing
What was the length of the term of the original contract?
11/6/2022 - 4/30/2023
What is the length of the extension/renewal?
8 months
What is the revised total term of the contract?
11/6/2022 - 12/31/2023
If cost changing
What was the original value of the entire contract prior to this proposed change?
$456,152.68
What is the value of the proposed change?
$1,305,146.08
What is the new/revised total value including change?
$1,761,298.76
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)