Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 3/22/23
Requesting Agency: DOTI
Division:
Subject Matter Expert Name: Jason Gallardo
Email Address: Jason.gallardo@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Second Amendatory Agreement between the City and County of Denver and Big Truck Rental, LLC. to assist with citywide trash, recycling, and compost collection until city-purchased vehicles can be delivered, and to add maintenance services for all 15 trucks.
Amends a contract with Big Truck Rental, LLC to add $1,837,500 for a new contract total of $2,205,574.50 to continue equipment rental of 15 refuse collection vehicles to assist with citywide trash, recycling, and compost collection until city-purchased vehicles can be delivered, and to add maintenance services for all 15 trucks. No change to contract duration (20236673-02/202265862-02). The last regularly scheduled Council meeting within the 30-day review period is on 5-8-2023. The Committee approved filing this item at its meeting on 4-4-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: 20236673-02/202265862-02
Vendor/Contractor Name (including any “DBA”): Big Truck Rental, LLC
Type and Scope of services to be performed:
DOTI provides residential recycling, organics, and solid waste collection services to single-family households and multi-family residential buildings with up to seven (7) units. Solid waste and recycling services are provided to approximately 183,000 households. With the launch of Volume Base Pricing on January 1, 2023, DOTI now provides weekly recycling along with trash and compost. These additional 15 rented refuse trucks from Big Truck Rental, LLC have supplemented the City’s current fleet and have allowed for expansion of services to the residents of Denver. Adding a maintenance services agreement for all 15 trucks is critical to ensure that the rental trucks stay operational and not become a burden to our current fleet maintenance crew. Original contract with Big Trucks Rental, LLC only had the funding capacity for two months and did not include a maintenance services agreement. This amendment shall expand the funding to continue to rent the 15 trucks until the end of 2023 and to keep them maintained and working properly.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment? Amendment
Was this contractor selected by competitive process or sole source? Sole - only vendor with available equipment
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)? Added funding and added services (maintenance)
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
|
Current Contract Amount (A) |
Additional Funds (B) |
Total Contract Amount (A+B) |
|
$368,074.50 |
$1,837,500.00 |
$2,205,574.50 |
|
Current Contract Term |
Added Time |
New Ending Date |
|
December 27, 2022 |
No added time |
December 31, 2023 |
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.) Added a maintenance service agreement