Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 3/13/23
Requesting Agency: DEN
Division:
Subject Matter Expert Name: Carolina Flores
Email Address: Carolina.flores@flydenver.com
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Contract between the City and County of Denver and IHC Scott, Inc. concerning paving and associated services to rehabilitate the existing asphalt pavement in the East Economy Parking Lot at Denver International Airport.
Approves a contract with IHC Scott, Inc. for $11,155,331.32 and 233 days to provide paving and associated services to rehabilitate the existing asphalt pavement in the East Economy Parking Lot at Denver International Airport in Council District 11 (PLANE-202265100). The last regularly scheduled Council meeting within the 30-day review period is on 4-24-2023. The Committee approved filing this item at its meeting on 3-22-2023.
body
Affected Council District(s) or citywide? District 11
Contract Control Number: PLANE-202265100
Vendor/Contractor Name (including any “DBA”): IHC Scott, Inc.
Type and Scope of services to be performed:
The proposed request is for a resolution approving a contract to rehabilitate the existing asphalt pavement in the East Economy Parking Lot at Denver International Airport (DEN). The condition of the asphalt pavement in the East Economy Parking Lot is declining rapidly. The frequency in which this parking lot is used and the harsh elements exhibited in Colorado continuously deteriorate the asphalt. Rehabilitating the parking lot with a concrete overlay will efficiently extend the life of the pavement. Construction is anticipated to be completed by the end of 2023, during which time the southern half of the East Economy Parking Lot will be closed. Simultaneously with the concrete rehabilitation, repairs will be made to the shuttle routes, shuttle stops, and pedestrian access and wayfinding within the geographic boundaries of this project. The project will also add two snow storage pads to improve snow clearing operations.
Scope of work: Phase 1 of the Economy Parking Lot Pavement Rehabilitation denotes the south half of the east economy lot, which has been identified for immediate rehabilitation due to the varying distresses encountered in this facility. The southern half of the east economy lot is paved with Hot Mix Asphalt (HMA) and is exhibiting a large amount of sealed and unsealed cracks, alligator cracking, and rutting. These distresses are prevalent in the shuttle lanes and shuttle stop islands, as well as throughout the parking areas, greatly impacting the customer experience in these facilities.
The recommended solution for the rehabilitation of this portion of the east economy lot includes: a 5” thick structural overlay of the existing asphalt with concrete (i.e., white topping), full depth reconstruction and enhancement of shuttle route lanes, reconstruction, and enhancement of the 5 shuttle stop islands, reset of shuttle stop shelters on reconstructed shuttle stop islands, improvement of pedestrian access, and newly constructed snow storage pads. Phasing is necessary and critical to maintain partial operational use and a continued flow of traffic through the project site to the facility exit. Additionally, on the east side of the project limits, areas have been investigated and recommendations for groundwater mitigation measures have been designed and incorporated via underdrains and replacement of concrete paving between the wall and adjacent existing curb and gutter. A portion of the existing adjacent retaining wall has existing concrete slope paving which is proposed to be removed and replaced with a soil nail wall.
Location (if applicable): DEN
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): 19% Goal
Are WBE/MBE/DBE goals met (if applicable)? The Division of Small Business Opportunity (DSBO) established a goal of 19% MWBE participation. The selected bidder, IHC Scott, Inc. has committed to 19.06% MWBE participation.
Is the contract new/a renewal/extension or amendment? New
Was this contractor selected by competitive process or sole source? Competitive RFP
For New contracts
Term of initial contract: NTP + 233 days
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: $11,155,331.32
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)