Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-15-21
Requesting Agency: Department of Transportation and Infrastructure
Division:
Subject Matter Expert Name:
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Name: Jason Gallardo |
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Email: jason.gallardo@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A bill for an ordinance approving a proposed Amendatory Intergovernmental Agreement between the City and County of Denver and School District No. 1 (Denver Public Schools), to add compensation and a new end date to operate the Crossing Guard Program.
Amends an intergovernmental agreement with School District No. 1 (Denver Public Schools) by adding $279,759.23 for a new total of $1,168,759.23 and six months for a new end date of 6-30-22 to operate the Crossing Guard Program designed to supervise the safe crossing of elementary school age children when crossing streets on their way to and from school (202161054). The last regularly scheduled Council meeting within the 30-day review period is on 1-3-22. The Committee approved filing this item at its meeting on 11-30-21.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: 202161054
Vendor/Contractor Name (including any “DBA”): School District No. 1
Type and Scope of services to be performed:
The purpose of this amendment will address two issues. Due to the pandemic, DPS was utilizing additional crossing guards throughout the summer of 2021 to support the number of families walking to and from school to utilize the Federal free meal program available to all school age children. This amendment will increase the contract capacity to account for the additional expenses incurred. The extension of the contract term will allow DOTI and DPS to enter into a new IGA that will begin on July 1, 2022. By adjusting the term of the contract from a physical calendar year to a term based on a school calendar year will allow DPS to more accurately and timely submit invoices for their crossing guards based on usage during school semesters.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
1/1/2016-12/31/2021
What is the length of the extension/renewal?
6 months
What is the revised total term of the contract?
1/1/2016-6/30/2022
If cost changing
What was the original value of the entire contract prior to this proposed change?
$889,000
What is the value of the proposed change?
$279,759.23
What is the new/revised total value including change?
$1,168,759.23
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)