Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 2-20-2023
Requesting Agency: Department of Housing Stability
Division:
Subject Matter Expert Name: Evangeline Benger / Dave Riggs
Email Address: evangeline.benger@denvergov.org <mailto:evangeline.benger@denvergov.org>; dave.riggs@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Fifth Amendatory Agreement between the City and County of Denver and Colorado Coalition for the Homeless to continue providing activated respite and protective action non-congregate shelter to people experiencing homelessness who are at a greater risk of contracting COVID-19 or who have severe complications as a result of contracting COVID-19, citywide.
Amends a contract with Colorado Coalition for the Homeless by adding $1,814,437 for a new total of $41,758,133 and six months for a new end date of 6-30-2023 to continue providing activated respite and protective action non-congregate shelter to people experiencing homelessness who are at a greater risk of contracting COVID-19 or who have severe complications as a result of contracting COVID-19, citywide (HOST-202054331-00/ HOST 202366438-05). The last regularly scheduled Council meeting within the 30-day review period is on 3-27-2023. The Committee approved filing this item at its meeting on 2-22-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: HOST-202054331-00 /HOST 202366438-05
Vendor/Contractor Name (including any “DBA”): Colorado Coalition for the Homeless
Type and Scope of services to be performed:
The Protective Action and Activated Respite programs provided by The Colorado Coalition for the Homeless have been an incredibly important part of HOST’s COVID-19 response. Protective Action shelter is reserved for people who are at high risk of contracting COVID-19 or having severe complications as a result of COVID-19, and Activated Respite provides a safe place for individuals to recover from COVID-19. Since May 2020, the Colorado Coalition for the Homeless has served more than 3,200 individuals at the Park Avenue Inn (formerly La Quinta Inn) alone. Not only has the Colorado Coalition for the Homeless provided shelter to individuals who are at high risk for complications as a result of COVID-19, but during their time in shelter, clients have had access to medical support, housing resources, and nutritionally balanced meals during their stay. Protective Action and Activated Respite programs have seen more than 505 people placed into housing programs.
Scope of work:
The purpose of this contract agreement is to provide funds to Colorado Coalition for the Homeless (CCH) to lease hotel and/or motel rooms and staffing support for people experiencing homelessness in response to the COVID-19 public health crisis. Such hotel and/or motel rooms will be used for Activated Respite and as Protective Action defined by this scope of work to place high risk individuals in safe conditions out of congregate shelter or unsheltered conditions.
A. Provide Activated Respite Rooms: Provide a safe hotel/motel facility for people experiencing homelessness who are medically referred for isolation or quarantine in COVID-19 Activated Respite rooms. To ensure that the City, State and CCH partners are aligning the pipeline of Activated Respite rooms, written approval (such as email for the use of a specific facility for master lease or similar agreement) will be required from the Executive Director of HOST or a designee.
1. Eligible program participants for Activated Respite rooms include people experiencing homelessness who:
a. are COVID-19 symptomatic, have been determined to need testing by a health care professional, and/or are awaiting the results of a COVID-19 screening test;
b. have been in close, direct contact with someone who is COVID-19 positive, and are deemed to be “presumptive positive” by a health care professional and in need of quarantine; or
c. have tested positive for COVID-19 and need quarantine until they receive clearance from a health care professional.
B. Provide Protective Action Rooms: Provide a safe hotel/motel facility for people experiencing homelessness who are at higher risk of issues related to COVID-19, including long-term health impacts caused by COVID-19, from congregate shelter or unsheltered conditions into Protective Action rooms. To ensure that the City, State and CCH partners are aligning the pipeline of Protective Action rooms, written approval (such as email for the use of a specific facility for master lease or similar agreement) will be required from the Executive Director of HOST or a designee.
1. Eligible program participants for Protective Action rooms include people experiencing homelessness who:
a. are at higher risk of contracting or having more severe complications associated with COVID-19, such as those who are older than 60 years old or with existing health conditions; and
b. Contractor and HOST will work collaboratively to develop a policy for screening for Protective Action rooms with written approval (such as email from the Executive Director of HOST or designee).
C. Provide Staffing Support for Activated Respite and Protective Action Rooms: CCH may provide medical, behavioral health and other staffing support for people experiencing homelessness who have low acuity level of care needs in Activated Respite and Protective Action rooms. These staffing levels of primary and behavioral health are subject to review and change as needed.
1. Shelter Support Staff - Staff will provide onsite support and assist in coordination of basic care, access to benefits, obtaining vital documents, connection to housing resources, and support needs for residents at each facility.
2. Medical Care - Limited services via onsite staffing and telemedicine to include vitals and symptom monitoring and care for chronic medical conditions to limit complications and need for hospital care.
3. Behavioral Health - Limited behavioral health and psychiatry via onsite staffing and telemedicine.
4. Intake - Staff will oversee census of hotel/motel, liaison with the City dispatch for transportation needs, and coordinate with nursing and medical staff on identifying clients who may need more intensive services.
Location (if applicable): 2111 Champa St., Denver, CO 80205
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
This purchase is not under regular procurement due to the City’s emergency order to respond to the COVID-19 global health crisis (pursuant to D.R.M.C Section 20-64(b)).
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Time and price
If length changing
What was the length of the term of the original contract?
03/01/2020 - 12/31/2022 06/30/2023
What is the length of the extension/renewal?
six months
What is the revised total term of the contract?
03/01/2020 06/30/2023
If cost changing
What was the original value of the entire contract prior to this proposed change?
$39,943,696
What is the value of the proposed change?
$1,814,437
What is the new/revised total value including change?
$41,758,133
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)