Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 7-10-2023
Requesting Agency: Denver Fire
Division:
Subject Matter Expert Name: Desmond Fulton
Email Address: desmond.fulton@denvergov.org <mailto:desmond.fulton@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Third Amendatory Agreement between the City and County of Denver and Fire-Dex GW, LLC to continue the cleaning and repair of turnout equipment used by Denver firefighters, citywide.
Amends master purchase order with Fire-Dex GW LLC, formerly known as Minerva Bunker Gear Cleaners of Colorado Corp., by adding $150,000 for a new total of $900,000 and 3 months for a new end date of 10-31-2023 to continue the cleaning and repair of turnout equipment used by Denver firefighters, citywide (FIRES-202368800 / 202158628). The last regularly scheduled Council meeting within the 30-day review period is on 8-21-2023. The Committee approved filing this item at its meeting on 7-12-2023.
body
Affected Council District(s) or citywide?
Citywide
Contract Control Number:
FIRES-202368800 / 202158628
Vendor/Contractor Name (including any “DBA”):
Fire-Dex GW LLC, formerly known as Minerva Bunker Gear Cleaners of Colorado Corp
Type and Scope of services to be performed:
This contract provides the City and County of Denver with firm and fixed prices for the cleaning, repair and quarter mastering of its firefighter protective uniforms (bunker gear), ordered as needed in accordance with the terms and conditions of the contract. Additional services can be added by Request for Quote.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
N/A
Are WBE/MBE/DBE goals met (if applicable)?
N/A
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
Competitive process We are using an Intergovernmental Cooperative Purchasing Agreement with a Miami-Dade Contract, Bid No. FB-00664
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Cost ad length of term
If length changing
What was the length of the term of the original contract?
05/01/2021 - 07/31/2023
What is the length of the extension/renewal?
3 months
What is the revised total term of the contract?
05/01/2021 - 10/31/2023
If cost changing
What was the original value of the entire contract prior to this proposed change?
$750,000
What is the value of the proposed change?
$150,000
What is the new/revised total value including change?
$900,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)