Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 3/13/23
Requesting Agency: DOTI
Division:
Subject Matter Expert Name: Jason Gallardo
Email Address: Jason.gallardo@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendatory Agreement between the City and County of Denver and Roadway Asset Services, LLC to incorporate parcel-based sidewalk inventory.
Amends a contract with Roadway Asset Services, LLC to add $48,524 for a new contract total of $772,789 and 3 months for a new end date of 10-31-2023 to incorporate parcel-based sidewalk inventory required by voter-approved Initiative 307 as part of mobile data collection for the inventory and condition assessment of transportation infrastructure assets citywide (202160839-01/202366999-01). The last regularly scheduled Council meeting within the 30-day review period is on 4-24-2023. The Committee approved filing this item at its meeting on 3-21-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: 202160839-01/202366999-01
Vendor/Contractor Name (including any “DBA”): Roadway Asset Services, LLC
Type and Scope of services to be performed:
The level of effort to change direction and migrate to a parcel-based sidewalk inventory is on the order of $48,524. The resulting data will be used to establish billing amounts for the Sidewalk Ordinance 307.
This additional cost is based on the following items to be completed:
• Centerline segmentation creation - using your parcel layer, we would develop the sidewalk segment layer such that there is a unique sidewalk ID for each parcel. We’ve currently segmented at the block or street segment level.
• Re-attribution - unfortunately we’re going to need to spend a bit of time re-evaluating the sidewalks we have completed to ensure the current attributes are representative of each parcel. They currently only represent the segment on average, and we know that conditions may likely change from parcel-to-parcel. Material type and width will likely stay the same and will be fairly fast, but we’ll verify the existing attributes as a part of the process to ensure its developed properly.
• Parcel attribution - this obviously takes far more effort in the grand scheme when compared to attributing block level segments. The new scope would include attributing each unique parcel so that this inventory could be potentially utilized for a future detailed sidewalk survey.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment? Amendment
Was this contractor selected by competitive process or sole source? Competitive
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)? Added time and cost resulting from added scope
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
|
Current Contract Amount (A) |
Additional Funds (B) |
Total Contract Amount (A+B) |
|
$724,265 |
$48,524 |
$772,789 |
|
Current Contract Term |
Added Time |
New Ending Date |
|
1/26/2022-7/31/2023 |
3 months |
10/31/2023 |
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)