Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 7-10-2023
Requesting Agency: Housing Stability
Division:
Subject Matter Expert Name: Alex Marqusee
Email Address: alexander.Marqusee@denvergov.org <mailto:alexander.Marqusee@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Agreement between the City and County of Denver and The St. Francis Center to provide supportive housing services to 59 households experiencing or at-risk of experiencing homelessness, located at 221 Federal Boulevard in Council District 3.
Approves a grant agreement with The St. Francis Center for $1,350,000 and ending 12-31-2039 to provide supportive housing services to 59 older adult households experiencing or at-risk of experiencing homelessness, located at 221 Federal Boulevard in Council District 3 (HOST-202368709). The last regularly scheduled Council meeting within the 30-day review period is on 8-28-2023. The Committee approved filing this item at its meeting on 7-12-2023.
body
Affected Council District(s) or citywide?
Council district 3
Contract Control Number:
HOST-202368709
Vendor/Contractor Name (including any “DBA”):
The St. Francis Center
Type and Scope of services to be performed:
• Contractor will
1. Deliver Supportive Housing for 59 eligible participants
2. Provide Supportive Services to eligible participants to assist such households with maintaining housing.
3. Work with City to host any city-designed sensitivity training on an annual basis
4. Provide any online modular sensitivity training developed and provided by the City to all new direct-service staff within 15 days of hire date. Ensure direct-service staff complete training refresher on a biennial basis.
• Supportive Services Standards: Contractor must have a staff-to-client ratio of no less than one (1) staff person to every fifteen (15) supportive housing units. Staff must have the relevant education and experience needed to implement Supportive Services, as determined by the State of Colorado Office of Homeless Initiatives (OHI). Supportive Services must be offered on a volunteer basis to tenants of Supportive Housing Units. In addition, services are expected to be implemented in a manner reliant on current best practice models, including Housing First, Harm Reduction and Trauma-Informed Care. Intensive case management services must be available to residents of Supportive Housing Units.
• Use of Funds:
The City has encumbered One Million Three Hundred Fifty Thousand and no cents ($1,350,000.00) to be spent on Supportive Services associated with this project. The use of these City funds (2B Homelessness Resolution funds), as detailed in an annual report, will be reviewed to verify that the funds are used for eligible costs as defined in 24 C.F.R. Sec. 578.53 and will be reviewed for consistency with the Approved Budget outlined in Section X
• Reports & Draws:
Monitoring Reports and Funding Requests
1. Disbursements shall be processed through the Department of Housing Stability (HOST) and the City and County of Denver’s Department of Finance.
2. Reports for January 1st through December 31st of the prior year will be due on January 31st. The reports must be in a form approved by HOST and must include a report evidencing expenses for which HOST funds were used, and information related to the Measures in the Services Contract. HOST will have three weeks to review these reports and approve or seek other clarification or further action. Prior written approval by HOST program staff must be obtained before the due date if a time extension is needed.
3. Contractor must submit budgets for current calendar year by January 31st, including anticipated sources of funds from other funders. HOST will have 30 days from the date of receipt to review this budget and approve or seek amendments. Prior written approval by HOST program staff must be obtained before the due date if a time extension is needed.
4. Upon approval, Contractor may submit draw requests for budgeted expenses for the current calendar year prospectively any time after March 15th. Draw requests shall be submitted to: HOSTasset@denvergov.org.
• Grant Fund Draws
The total amount of $1,350,000 will be set-aside in a City reserve fund. Annual draws of up to 1/15 of the total amount funded will be allowed every calendar year. Any amount not drawn in a given calendar year will remain in the reserve. The contractor can draw up to $90,000 in year one and $90,000 in each subsequent year. If an emergency develops where the Contractor loses a funding source, the Contractor can request special approval from the Executive Director of HOST to prospectively draw up to an amount that does not exceed three years of funding, so long as the total drawn amount does not exceed $1,350,000. In such a case, the Contractor must demonstrate a need that a funding source was lost for reasons other than non-compliance with the terms and requirements of the funding source. Draws are not funded in arrears; Contractor may draw in advance of expenses. No further subsidy will be granted if all funds are drawn prior to the 15 years. Expenses incurred prior to January 1, 2024 shall not be eligible for reimbursement.
Location (if applicable):
2323 Curtis Street Denver, CO 80205
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
N/A
Are WBE/MBE/DBE goals met (if applicable)?
N/A
Is the contract new/a renewal/extension or amendment?
New
Was this contractor selected by competitive process or sole source?
N/A
For New contracts
Term of initial contract:
01/01/2024 - 12/31/2039
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
$1,350,000
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)