Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 3/14/22
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name: Joe Saporito
Email Address: joseph.saporito@denvergov.org <mailto:joseph.saporito@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Purchase Order between the City and County of Denver and Insight Public Sector, Inc. for annual licensing and continual use of the City's Microsoft Enterprise applications.
Approves a purchase order with Insight Public Sector, Inc. for $3,728,629.30 and through 2-28-2023 for annual licensing and continual use of the City’s Microsoft Enterprise applications (PO-00112813). The last regularly scheduled Council meeting within the 30-day review period is on 4-25-22. The Committee approved filing this item at its meeting on 3-22-22.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: PO-00112813).
Vendor/Contractor Name (including any “DBA”): Insight Public Sector, Inc.
Type and Scope of services to be performed:
This is a request for payment to Insight Public Sector, a Microsoft reseller, for annual licensing for the City’s use of our Microsoft Enterprise Suite of software applications. This Purchase Order will cover the term of March 1, 2022 - February 28, 2023.
Payment for this licensing allows the City continued use of the Microsoft set of applications currently in use throughout the City’s Offices/Agencies, including Office 365, Word, Excel, Outlook/Exchange, Project, Power BI, Azure Advanced Threat Protection, PowerPoint, Meeting Room, Visio, Windows Remote Desktop, etc. as well as patches, enhancements, support and new software releases.
The majority of this Purchase Order is to cover the Microsoft 365 Enterprise suite. This gives City employees access to core Microsoft applications such as Word, Excel, PowerPoint and Outlook. The per license cost is only $250 but the City will be purchasing a quantity of 10,186 of these licenses.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment? New
Was this contractor selected by competitive process or sole source? Competitive
For New contracts
Term of initial contract: 3/1/2022 - 2/28/2023
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: $3,728,629.30
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)