Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 9-11-2023
Requesting Agency: Housing Stability
Division:
Subject Matter Expert Name: Evangeline Benger
Email Address: Evangeline.benger@devergov.org <mailto:Evangeline.benger@devergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Contract between the City and County of Denver and The Colorado Coalition for the Homeless to be utilized for Encampment Resolution Outreach to address unsheltered homelessness in the City and County of Denver, citywide.
Approves a contract with The Colorado Coalition for the Homeless for a Department of Housing Stability (HOST) award for $6,400,000 and ending 12-31-2026 to be utilized for Encampment Resolution Outreach to address unsheltered homelessness in the City and County of Denver, citywide (HOST-202369929). The last regularly scheduled Council meeting within the 30-day review period is on 10-16-2023. The Committee approved filing this item at its meeting on 9-13-2023. Councilmember Watson called out this item at the 9-25-23 meeting for a one-week postponement to 10-2-23.
body
Affected Council District(s) or citywide?
Citywide
Contract Control Number:
HOST-202369929
Vendor/Contractor Name (including any “DBA”):
The Colorado Coalition for the Homeless
Type and Scope of services to be performed:
The Encampment Resolution Initiative is designed to systematically engage persons experiencing homelessness who are encamped, living outside in a group of three or more in tents or other make-shift structures and rapidly assist all individuals to move directly into non-congregate shelter, bridge housing or a housing unit with supportive services within four (4) weeks of initial engagement. The purpose of this initiative is to engage whole encampments of people experiencing homelessness with the intention of moving every individual based on their choice and appropriate, available options, and resolve and maintain closure of the encampment site.
The Colorado Coalition for the Homeless will target specific encampments in collaboration with the City & County of Denver prior to closure. Encampment Resolution Outreach teams will engage encamped residents and utilize housing-focused outreach to support households’ movement to non-congregate, shelter alternatives, and/or housing. The team then moves to the next encampment and offers the same resolution services, contributing to a reduction in the number of individuals living unsheltered and in encampments.
Contractor responsibilities:
1. In collaboration with City of Denver and HOST, the Colorado Coalition for the Homeless will determine quarterly service targets. Initially, target for households served will be set as a minimum of 90 households per quarter, based on the availability of next-step resources, up to the maximum of 500 individuals at one time actively enrolled in encampment resolution.
2. Target and resolve by moving a minimum of 1080 unsheltered households into targeted NCS units, bridge housing or directly to housing over contract term.
3. Assist persons living in encampments to move directly to rental units using rent assistance or move directly to dedicated non-congregate shelter units or bridge housing until a rehousing subsidy is available.
4. Provide move-in assistance and client support by acquiring all necessary documentation needed to house someone
5. Provide housing navigation and landlord recruitment to secure housing units.
6. Provide targeted rent assistance and housing stabilization case management as a direct to housing resolution.
7. Coordinate with other City agencies to support encampment resolution and closure maintenance.
Services and components include
1. Targeted housing-focused outreach and engagement
2. Inclusive of staff with lived experience
3. Housing Navigation
4. Landlord Recruitment
5. Behavioral health, substance misuse, and harm reduction services
6. Case Management
Client services include, but are not limited to:
1. Outreach services will be delivered to clients at the designated encampment area(s).
2. Transporting clients to the next appropriate indoor option
3. Assisting clients with securing and/or submitting the necessary documents for long-term housing solutions, as well as transporting clients to view units as necessary
4. Assisting clients with obtaining benefits and income acquisition, replacing vital identification documents, reunification, applying for subsidized housing, connection to behavioral and physical health services, and referral through OneHome, and other housing stabilization resources
5. Facilitating a smooth transition to long-term housing programs, including enrolling the client in rent assistance and case management services, meeting with individuals as they prepare for move-in, setting up utilities, assisting with transportation and support during lease signing, and continuing supportive services until transfer of care is fully coordinated with long-term care team.
Operations
1. Contractor must designate a team lead to serve as on-site field coordinator during the City designated resolution cycles. They will work in partnership with the City-lead and participate in daily initiative planning and briefing meetings.
2. Contractor Staff will remain consistent throughout the encampment resolution process from engagement to move-in and work as a team to ensure move-in and transition.
Location (if applicable):
211 Champa Street Denver, CO 80205
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
N/A
Are WBE/MBE/DBE goals met (if applicable)?
N/A
Is the contract new/a renewal/extension or amendment?
New
Was this contractor selected by competitive process or sole source?
No - The City and County of Denver is currently under an Emergency Declaration for the state of homelessness. This contractor was selected in connection with the emergency declaration by the Mayor’s Office on July 18th, 2023. The City has prioritized funding and services for people experiencing homelessness (PEH) to quickly resolve episodes of homelessness. An important part of service provision is outreach. This sole source is to quickly stand up an Encampment Response Outreach program that will provide client services such as outreach, transportation, vital document acquisition etc. This model requires the use of outreach teams to quickly engage PEH to get them to a sheltered or housed setting.
For New contracts
Term of initial contract:
10/01/2023-12/31/2026
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
$6,400,000
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)