Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 5-15-2023
Requesting Agency: Parks and Recreation
Division:
Subject Matter Expert Name: Brad Eckert
Email Address: Brad.Eckert@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A bill for an ordinance approving a proposed Intergovernmental Agreement between the City and County of Denver and Evergreen Park and Recreation District (EPRD) for EPRD's use of a portion of Dedisse Park including Evergreen Lake for recreational activities and programs.
Approves an intergovernmental agreement with the Evergreen Park and Recreation District (EPRD) for 50 years for EPRD’s use of a portion of Dedisse Park including Evergreen Lake for recreational activities and programs (202263452). The last regularly scheduled Council meeting within the 30-day review period is on 6-20-2023. The Committee approved filing this item at its meeting on 5-16-2023.
body
Affected Council District(s) or citywide? N/A
Contract Control Number: 202263452
Vendor/Contractor Name (including any “DBA”): Evergreen Park and Recreation District
Type and Scope of services to be performed:
This intergovernmental agreement clarifies and defines the relationship between Evergreen Park and Recreation District and Denver with respect to EPRD’s continued maintenance, operation and use of a portion of Dedisse Park including Evergreen Lake (excluding the golf course) for recreational activities and programs. The first contract for this purpose was established in 1981 between Evergreen Metro District and Jefferson County and soon thereafter Jefferson County entered into an assignment agreement with EPRD in which EPRD largely assumed the rights and obligations in regard to maintenance, operation and recreational programming around Evergreen Lake.
Since that time EPRD has successfully built, operated and maintained recreational facilities and provided programs within that portion of Dedisse Park located in the vicinity of Evergreen Lake for the benefit of Denver residents and the general public. Denver desires to allow ERPD to continue providing maintenance and operation services and recreational activities and programs for the benefit of Denver residents and the general public. This contract defines the terms in which EPRD will cooperate and collaborate with Denver’s Department of Park and Recreation with respect to existing and future public benefits from EPRD’s current and future operations, recreational programming and improvements at Dedisse Park.
This contract advances the Every Dollar and Uniquely Denver principles of the Game Plan for a Healthy City. Along with the services provided by EPRD, this collaboration also provides for reinvestment of a portion of EPRD’s revenue in Denver’s parks and recreation resources and also expands access and increases opportunities for Denver residents to connect to Denver’s nature and culture through shared use of park amenities and DPR’s outdoor recreational programming. The recently completed Outdoor Adventure and Alternative Sports master plan identifies Evergreen Lake as a desired winter and summer activity hub and collaboration with EPRD will be a key ingredient in the success of that plan.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
New
Was this contractor selected by competitive process or sole source?
Sole- Evergreen Parks and Recreation (EPRD) is a quasi-governmental entity. EPRD has been operating and providing recreational programs at Dedisse Park since 1981 and have demonstrated the capacity to successfully deliver those activities for the benefit of the public in general. This agreement will further formalize the contractual requirements and allow EPRD to continue to provide recreational programming for the benefit of the public.
For New contracts
Term of initial contract:
50 years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
$0
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)