Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 10-12-20
Requesting Agency: Finance
Division:
Subject Matter Expert Name:
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Name: Kiki Turner |
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Email: Kiki.Turner@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
Amends a grant agreement with the State of Colorado by adding $11,752,953 of State funds for a new total of $50,362,626.86 and adding community testing expenses to the scope of service for the Public Assistance COVID-19 Grant Program. No change to agreement duration (FINAN-202054524-01).
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: FINAN-202054524-01
Vendor/Contractor Name (including any “DBA”): State of Colorado
Type and Scope of services to be performed:
The City and County of Denver has been approved for reimbursement of certain expenses related to COVID emergency response. This includes expenses related to sheltering, Personal Protective Equipment (PPE), and Emergency Operations Center activities. At the time of the application to FEMA (April 2, 2020), testing and contract tracing were not contemplated. A new Expedited Project Worksheet was submitted to the State/FEMA for reimbursement of expenses related to COVID community testing. FEMA has approved/obligated $11,752,953 in expenses already paid by the City. As obligated, FEMA will reimburse 75% of the obligated amount ($8,814,714.7), with the City cost share of 25% ($2,938,238.2). An Expedited Project Worksheet allows for immediate reimbursement of 50% of the FEMA reimbursable amount ($4,407,357.30). This Requisition Request amends the existing Grant Agreement with the State of Colorado to add the new COVID Community Testing Expedited Project Worksheet and approval to receive the advance of $4,407,357.30.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
$38,609,637.86
What is the value of the proposed change?
$11,752,953
What is the new/revised total value including change?
$50,362,590.86
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)