Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 4-10-2023
Requesting Agency: Parks and Recreation
Division:
Subject Matter Expert Name: Shannon Dennison
Email Address: Shannon.Dennison@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Concession License Agreement between the City and County of Denver and SkiEcho, LLC to provide mobile food truck services at Echo Lake Lodge.
Approves a revenue sharing license agreement with SkiEcho, LLC for a site fee of $125 per week plus 11% of monthly revenue and through 12-31-2023, plus two 1-year options to extend, to operate a mobile food truck serving park visitors during the temporary closure of Echo Lake Lodge (PARKS-202266017). The last regularly scheduled Council meeting within the 30-day review period is on 5-15-2023. The Committee approved filing this item at its meeting on 4-11-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: PARKS-202266017
Vendor/Contractor Name (including any “DBA”): SkiEcho, LLC
Type and Scope of services to be performed:
A previous concession license providing food and retail services at Echo Lake Lodge expired in 2022. DPR is undergoing planning efforts for the future use of the lodge. In the interim, this contract will provide food and beverage service to the public. Such services are important given the remote location of the Park and the absence of services in the area.
SkiEcho, LLC will provide and operate a mobile food truck in the parking lot of Echo Lake Lodge. The food truck operates as a self-contained unit that can provide food and beverage service to park visitors during the temporary closure of Echo Lake Lodge. The food truck will operate 7 days per week during the summer season and may operate part-time during shoulder seasons. The food truck will not operate during the winter season. SkiEcho, LLC will pay the City a weekly site fee of $125 for use of the site in addition to has committed to providing 11% of the monthly gross revenues from the operation of the food truck under gross revenue each month to Denver Parks & Recreation with this contract. The term of the agreement is from January 1, 2023, through December 31, 2023, and may be extended by amendment and approved through council, for up to 2 additional 1-year terms.
Location (if applicable): Echo Lake Park, Clear Creek County
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment? New
Was this contractor selected by competitive process or sole source?
Competitive
For New contracts
Term of initial contract:
01/01/2023 - 12/31/2023
Options for Renewal:
How many renewals (i.e. up to 2 renewals)? 2
Term of any renewals (i.e. 1 year each): one-year
Cost of initial contract term:
$125 weekly site fee + 11% monthly revenue
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)