Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-26-2022
Requesting Agency: Department of Transportation and Infrastructure
Division:
Subject Matter Expert Name: Brad Salazar/ Jessica Lally
Email Address: Brad.Salazar@denvergov.org/Jessica.Lally@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Second Amendatory Agreement between the City and County of Denver and Hardline Equipment, LLC to align specifications for street sweepers and cab and chassis for trash and compost trucks with Colorado vehicle requirements, citywide.
Amends a contract with Hardline Equipment, LLC to align specifications for street sweepers and cab and chassis for trash and compost trucks with Colorado vehicle requirements, citywide. No change to contract amount or duration (DOTI-202265112-02/ 202262301-02). The last regularly scheduled Council meeting within the 30-day review period is on 12-19-2022. The Committee approved filing this item at its meeting on 11-22-2022.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: DOTI-202265112-02 [202262301-02]
Vendor/Contractor Name (including any “DBA”): Hardline Equipment LLC
Type and Scope of services to be performed:
This resolution request amends 1) the zero-dollar purchase agreement with Hardline Equipment LLC for the purpose of changing specifications related to twenty-five (25) Dennis Eagle cab and chassis for trash/compost trucks to support Department of Transportation and Infrastructure’ (“DOTI”) Solid Waste Division and 2) the capital lease purchase agreement for the purpose of modifying lease exhibits related to payments to Hardline Equipment LLC.
The specification changes are necessary to maintain delivery timelines anticipated and will result in a cost savings of $148,293.75, which will be applied to lease payments as outlined in the companion capital lease purchase agreement with JPMorgan Chase Bank. The specification changes will allow DOTI to continue forward with scheduled replacement cycles and retire existing vehicles that are past their useful life.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Terms unrelated
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)
Specifications of equipment