Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 6-26-2023
Requesting Agency: General Services
Division:
Subject Matter Expert Name: Brenda Hannu
Email Address: Brenda.hannu@denvergov.org <mailto:Brenda.hannu@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed master purchase order with J & S Contractors Supply Co. for street light poles and related parts for the Department of Transportation and Infrastructure, citywide.
Approves a master purchase order with J & S Contractors Supply Co., for $3,000,000 and 3 years, plus two 1-year options to extend, for street light poles and related parts for the Department of Transportation and Infrastructure, citywide (SC-00008040). The last regularly scheduled Council meeting within the 30-day review period is on 7-31-2023. The Committee approved filing this item at its meeting on 6-27-2023.
body
Affected Council District(s) or citywide?
Citywide
Contract Control Number:
SC-00000840
Vendor/Contractor Name (including any “DBA”):
J & S Contractors Supply Co
Type and Scope of services to be performed:
A competitive solicitation was performed for the purpose of purchasing light poles, mast arms, luminaire arms and all necessary related parts for the City. J & S Contractors Supply Co. was the awarded supplier.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
N/A
Are WBE/MBE/DBE goals met (if applicable)?
N/A
Is the contract new/a renewal/extension or amendment?
New
Was this contractor selected by competitive process or sole source?
Yes
For New contracts
Term of initial contract:
date of City signature until June 15, 2025
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Three 1-year options
Cost of initial contract term:
$3,000,000
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)