Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 7-05-19
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name:
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Name: Joe Saporito |
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Email: joseph.saporito@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Master Subscription Agreement between the City and County of Denver and Kainos Worksmart, Inc. to purchase and implement a Workday test automation tool.
Approves a contract with Kainos Worksmart, Inc. for $650,000 and for three years to purchase and implement a Workday test automation tool to make testing Workday configurations faster, easier and less resource-intensive, citywide (TECHS - 201948348). The last regularly scheduled Council meeting within the 30-day review period is on 8-19-19. The Committee approved filing this item at its meeting on 7-16-19.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS - 201948348
Vendor/Contractor Name (including any “DBA”): Kainos Worksmart, Inc
Type and Scope of services to be performed:
Technology Services (TS) is requesting approval of a new contract with Kainos Worksmart, Inc. to purchase and implement a Workday test automation tool. Workday is the City’s Enterprise Resource Planning software and this tool will be used to help TS, Finance, Human Resources, Purchasing and Denver International Airport perform the required testing of the Workday system in relation to the bi-annual, quarterly and monthly vendor provided application updates. The City will be able to use this tool to test and analyze the impact of the Workday application updates against the business processes configured in the current version. The engagement with Kainos will include the purchase, set up and configuration, training and ongoing support and maintenance of the “Smart” tool.
The Kainos “Smart” tool is a Software as a Service (SaaS) Test Automation Product for Workday. It is designed specifically for the business user and is currently used successfully by over 150+ Workday customers. The automation has been pre-built and is continuously maintained by Kainos, which means the City does not need to write and maintain its own automation scripts. This tool encompasses Human Capital Management (HCM), Financials, Payroll, Integrations and Security testing. This tool will make testing Workday configurations faster, easier and less resource-intensive by allowing TS to automate the creation, execution and verification of test cases against the City’s specific Workday configuration.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract: three years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: $650,000
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)