Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 3/23/23
Requesting Agency: Denver Sheriff Department
Division:
Subject Matter Expert Name: Major Scott Happ
Email Address: scott.happ@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Agreement between the City and County of Denver and Trinity Services Group, Inc. to provide quality food services to Denver jail facilities.
Approves a contract with Trinity Services Group, Inc. for $25,000,000 and through 12-31-2026 to provide quality food services to Denver jail facilities, citywide (SAFTY-202366487). The last regularly scheduled Council meeting within the 30-day review period is on 5-8-2023. The Committee approved filing this item at its meeting on 4-5-2023.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: SAFTY-202366487
Vendor/Contractor Name (including any “DBA”): Trinity Services Group, Inc.
Type and Scope of services to be performed:
The DSD has gone out to RFP and through that process have selected Trinity Services Group to take over DSD contract food service operations. Trinity Services Group performed at a high level during the assessment process, including, providing detailed and appropriate responses to general operational and targeted questions. Their response to the original RFP, subsequent interview, and taste testing made them stand out as an industry leader. Their projected skill, professionalism, and quality of service, coupled with the industry wide increase in food service costs in general, are compelling factors that justify the increased cost of the pending contract. Moreover, awarding our food service contract to Trinity Services Group will alleviate challenges currently being experienced by the DSD and bring stability to the food service program as a whole.
The summarized scope of work for this contract encompasses delivering quality food services for approximately 1700 inmates and 400 DSD staff members at the Downtown Detention Center (DDC), County Jail (COJL) and Community Corrections Impact Center with the potential of 800 DSD Staff. Specifically focused on ensuring proper staffing and the delivery of quality food services at both Denver Sheriff Department kitchen facilities. The Scope includes offering a culinary arts program for qualified inmates and installing and sustaining alternative food purchase options for DSD staff in the form of a mini market at both the DDC and COJL. Additionally, the scope offers appealing, nutritious, and appetizing meals to inmates and staff.
Location (if applicable): Downtown Detention Center (DDC), County Jail (COJL) and Community Corrections Impact Center
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment? New
Was this contractor selected by competitive process or sole source? Competitive RFP
For New contracts
Term of initial contract: Through 12-31-2026
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: $25,000,000
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)