Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-09-20
Requesting Agency: Arts and Venues
Division:
Subject Matter Expert Name:
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Name: Molly Wink |
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Email: Molly.Wink@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Second Amendatory Agreement between the City and County of Denver and Aramark Management Services Limited Partnership to manage expenses in connection with the COVID-19 pandemic, establish sponsorships, increase the maximum contract amount, and extend the term.
Amends a contract with Aramark Management Services Limited Partnership by adding $10,000,000 for a new total of $30,000,000, exercising two one-year options and adding an additional three years for a new end date of 12-31-25, adding language addressing the “Health and Safety Restrictions Period” due to the COVID-19 pandemic, adding minimum wage ordinance requirements, adding sponsorship payments to be received by the City, revising exhibits and making minor modifications to Contractor’s scope of work for janitorial and sanitation and other facilities services at Red Rocks Amphitheatre and auxiliary buildings, the Denver Coliseum, the Ellie Caulkins Opera House, Buell Theater, Boettcher Concert Hall and the McNichols Civic Center Building (THTRS-201736911). The last regularly scheduled Council meeting within the 30-day review period is on 12-21-20. The Committee approved filing this item at its meeting on 11-25-20.
body
Affected Council District(s) or citywide? Council District 9 and Mountain Parks
Contract Control Number: THTRS-201736911
Vendor/Contractor Name (including any “DBA”): Aramark Management Services Limited Partnership
Type and Scope of services to be performed:
Aramark Management Services Limited Partnership was contracted in 2018 to provide facilities services at Denver Arts & Venues facilities. Due to the COVID-19 pandemic and State and local public health orders, neither the agency nor Contractor have seen normal activity in DAV facilities during 2020. This amendment seeks to exercise two existing options to extend and additionally extend the contract by three years to expire on December 31, 2025 and to add $10 million dollars in maximum contract capacity to pay expenses for the extended term of the contract. The Contractor shall also make two sponsorship payments to the City of Denver totaling $350,000. Further, the amendment adds language to address the current and continued period of health and safety restrictions until the resumption of normal business, adds City minimum wage language, and makes minor modifications to scope of work
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
18%
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
1/1/2018 - 12/31/2020
What is the length of the extension/renewal?
Five years
What is the revised total term of the contract?
1/1/2018 - 12/31/2025
If cost changing
What was the original value of the entire contract prior to this proposed change?
$20,000,000
What is the value of the proposed change?
$10,000,000
What is the new/revised total value including change?
$30,000,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)