Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 5-29-20
Requesting Agency: Technology Services
Division:
Subject Matter Expert Name:
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Name: Joe Saporito |
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Email: joseph.saporito@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendatory Agreement between the City and County of Denver and Questica, Inc. to extend the term and increase funding for a budgeting system for Denver's Budget Management Office.
Amends a contract with Questica Software, Inc. by adding $1,051,680 for a new total of $3,291,680 and five years for a new end date of 8-01-25 for continual use and support of the budget management software supporting all City agencies (TECHS-202054455). The last regularly scheduled Council meeting within the 30-day review period is on 6-29-20. The Committee approved filing this item at its meeting on 6-9-20.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: TECHS-202054455
Vendor/Contractor Name (including any “DBA”): Questica Software, Inc.
Type and Scope of services to be performed:
Questica is the City’s budget system. It was first implemented in 2015 as a Software as a Service (SaaS - cloud-based service) solution, and we are at the end of the first five-year contract term for subscription services. It was first procured through a formal bid process through the City’s Purchasing division. The prior budget system had been in place for 16 years and was no longer supported by the vendor. This contract request extends the subscription service for another 5 years. While the Questica Budget system is used primarily by the Budget and Management Office, all City agencies utilize the system to develop their annual budget requests (with the exception of DEN). There are approximately 200 users across the City. Questica’s performance module will be added under the new contract as per their new fee structure and will be implemented with the next upgrade.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
8/1/2014 - 8/1/2020
What is the length of the extension/renewal?
Five years
What is the revised total term of the contract?
8/1/2014 - 8/1/2025
If cost changing
What was the original value of the entire contract prior to this proposed change?
$2,240,000
What is the value of the proposed change?
$1,051,680
What is the new/revised total value including change?
$3,291,680
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)