Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-20-18
Requesting Agency: Denver International Airport
Division:
Subject Matter Expert Name:
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Name: Angela Casias |
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Email: Angela.Casias@flydenver.com |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Agreement between the City and County of Denver and Cyber Country Systems, LLC concerning physical access control system security at Denver International Airport.
Approves a contract with Cyber Country Systems LLC for $750,000 and for three years to provide physical access control system security at Denver International Airport (201842903-00). The last regularly scheduled Council meeting within the 30-day review period is on 1-2-19. The Committee approved filing this item at its meeting on 11-28-18.
body
Affected Council District(s) or citywide?
Contract Control Number: 201842903-00
Vendor/Contractor Name (including any “DBA”): Cyber Country Systems LLC
Type and Scope of services to be performed:
The Scope of Work is defined as all services required of vendor to include:
• Software: Operating and Application and Firmware on the DEN Computerized Airport Integrated Security System (CAISS)
• Hardware: Any and all of the system components that are not considered software
• Network: Any and all hardware and software required to transport CAISS to any and all components of the system
• On Call: Availability of CCS contract personnel to respond as required in events that are determined to be malfunctions or failures of the system
• Support: Duties to ensure that the system is supported and operational
Cyber Country Systems, LLC will provide services for the CAISS on a continuing basis and provide on-site and on-call capabilities. Through the support they will be required to provide software, hardware and technical support for CAISS. All modifications will require that CCS provides system documentation in operations and maintenance manuals.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
Noncompetitive. CCS has successfully performed the work as specified in a previous contract and is fully trained in the complexities of repair and maintenance for all hardware elements of DEN’s security system. They have been fully proficient in the creation, modification and support of all systems applications at DEN since 1996. These systems support the security badging and point of entry security systems as well as the Closed-Circuit Television (CCTV) systems. These systems were developed by a company that no longer exists; however, CCS was formed by one of the principals of that company. The system is primarily supported by DEN Technologies personnel with the backup of CCS. Their knowledge of the systems, as well as the intricate details of the airport security operations, makes them an essential member of the security technology team. Finally, because of CCS’s unique relationship to DEN via their
For New contracts
Term of initial contract: Three years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: $750,000
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)