Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-27-2023
Requesting Agency: Denver International Airport
Division:
Subject Matter Expert Name: Pamela Dechant
Email Address: Pamela.Dechant@flydenver.com <mailto:Pamela.Dechant@flydenver.com>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Agreement between the City and County of Denver and STELLAR DOC1 DCGG DEN, LLC to design, build, and operate a Greetings from Colorado retail concession at Denver International Airport.
Approves a concession agreement utilizing the Premium Value Concession Award Benefit with Stellar DOC1 DCGG DEN, LLC, doing business as Greetings from Colorado, for $400,000.00 Minimal Annual Guarantee (MAG) or percentage fee of 15.5% and a term of 7 years to design, build, manage and lease on Concourse A, Center Core southeast quadrant, in Council District 11. (PLANE-202369784). The last regularly scheduled Council meeting within the 30-day review period is on 1-2-2024. The Committee approved filing this item at its meeting on 11-29-2023.
body
Affected Council District(s) or citywide?
Council District 11
Contract Control Number:
PLANE-202369784
Vendor/Contractor Name (including any “DBA”):
with Stellar DOC1 DCGG DEN, LLC, doing business as Greetings from Colorado
Type and Scope of services to be performed:
Stellar DOC1 DCGG DEN, LLC dba Greetings from Colorado will design, build, manage, and lease Greetings from Colorado on Concourse A, Center Core southeast quadrant. Stellar DOC1 DCGG DEN, LLC dba Greetings from Colorado has committed to investing a minimum of $870,000.00 to design and build this space. To amortize Stellar DOC1 DCGG DEN, LLC’s capital investment, they will receive a contract term of 7 years. Denver International Airport (DEN) will receive the greater of either a guaranteed rent/Minimum Annual guarantee (MAG) of $400,000.00 or a percentage rent of gross sales The percentage fee will be 15.5% for Specialty Retail. MAG is the initial calculation based on the projected gross sales by the concessionaires for the space multiplied by the proposed percentage fee listed above. MAG is recalculated each contract year and will be equal to the greater of the initial MAG or eighty-five (85%) of the total Privilege fees payable in the prior Contract Year.
Location (if applicable):
Denver International Airport
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
WMBE
Are WBE/MBE/DBE goals met (if applicable)?
27.3% Airport Concessions Disadvantaged Business Enterprise (ACDBE) / 25% Minority/ Women Business Enterprise (M/WBE)
The ACBDE partners for this opportunity are DCGG Garrett, LLC (13.65%) and Doc 1 Solutions (13.65%). M/WBE firms will be selected by the concessionaire's selected General Contractor, after the execution of the concession agreement and the construction contract. The M/WBE firms are reviewed and approved by DSBO prior to DEN's issuance of Notice to Proceed with construction for the concession location. A Notice to Proceed is provided by DEN to the concessionaire after all applicable documents, such as Bonds, Insurance, Permits, and DSBO approval, have been provided by the concessionaire, and their selected general contractor to begin construction of the concession location.
Is the contract new/a renewal/extension or amendment?
New
Was this contractor selected by competitive process or sole source?
No
Denver International Airport (DEN) collaborated with its concessionaire partners to develop and implement the Premium Value Concessions Program (PVC). The program established an internal competition to recognize the top-performing concessions. These top performers are awarded the program benefit which is the opportunity to bypass the competitive request for proposal (RFP) process and begin a new lease negotiation with the airport. For those concessions not earning the Program Benefit, DEN will issue an RFP and competitively bid out those concession locations.
The PVC program represents a special circumstance, as outlined in Executive Order No. 8, authorized and justified by the DEN CEO to incentivize high performance among DEN’s concessionaires and allows DEN to contract directly with the highest of performers with proven track records at DEN. The PVC program was integrated into the respective concession agreements through amendments and in subsequent concession agreements, each approved by City Council, and the concessionaires who earned the PVC Program Benefit thereby have a legal contractual right to the privileges of the Program Benefit, including the right to negotiate these contracts without competitive selection.
For New contracts
Term of initial contract:
7 years
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
$400,000.00 Minimal Annual Guarantee (MAG) or percentage fee of 15.5%.
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)