Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 4/18/2022
Requesting Agency: Department of Public Health & Environment
Division:
Subject Matter Expert Name: Will Fenton, Nachshon Zohari
Email Address: william.fenton@denvergov.org; nachshon.zohari@denvergov.org
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A bill for an ordinance approving a proposed Intergovernmental Agreement between the City and County of Denver and Denver Health and Hospital Authority (DHHA), to support the expansion of the Support Team Assisted Response (STAR) program.
Approves an intergovernmental agreement with Denver Health and Hospital Authority (DHHA) for $526,610.38 and through 12-31-22 to provide funding for the purchase and customization of five (5) 2022 Ford Transit 150 cargo vans to support the expansion of the Support Team Assisted Response (STAR) program, citywide. (ENVHL-202161574). The last regularly scheduled Council meeting within the 30-day review period is on 6-13-22. The Committee approved filing this item at its meeting on 4-27-22.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: ENVHL-202161574
Vendor/Contractor Name (including any “DBA”): Denver Health and Hospital Authority
Type and Scope of services to be performed:
Approve the contract agreement with Denver Health and Hospital Authority. The STAR Program deploys Emergency Response Teams that include Emergency Medical Technicians and Behavioral Health Clinicians to engage individuals experiencing crises related to mental health issues, poverty, homelessness, and substance abuse. The contract with DHHA is for the purpose of purchasing and customizing 5 vans for STAR. Customizations include wheelchair lifts, Wi-Fi, safety lights, etc. It is estimated that this will lead to (when taking increased transit times and increased demand into account) approximately 10,000 encounters per year. The term is set from 12/1/21 to access 2021 funding through a pre-encumbrance and supplemental request. Costs associated with this contract are:
• 2022 Ford Transit 150 Cargo Vans (sub-vendor is Larry H. Miller Ford) = ($55,744.08 x 5) = $278,720.40
• Wheelchair Accessibility Accessory for new vans (sub-vendor is Larry H. Miller Ford) = ($16,279.08 x 5) = $81,395.40
• MDT laptops, keyboards, accidental damage coverage, docking stations for all vans (sub-vendor is C-DWG) = ($4,085.52 x 6) = $24,513.12
• Mount package and power supply (sub-vendor is GMSI) = ($775.81 x 6) = $4,654.86
• Electrical jacks (sub-vendor is GraybaR) = ($2.80 x 10) = $28.00
• WiFi equipment (sub-vendor is anm) = ($3,287.46 x 6) = $19,724.76
• Safety lights (sub-vendor is Av-Tech) = ($1,515 x 6) = $9,090
• Safety mounts (sub-vendor is Av-Tech) = ($1,454.34 x 6) = $8,726.04
• Van customization (sub-vendor is Davey Coach) = ($19,951.56 x 5) = $99,757.80
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)? N/A
Is the contract new/a renewal/extension or amendment? New
Was this contractor selected by competitive process or sole source? N/A. Grant agreement.
For New contracts
Term of initial contract: 12/1/2021 - 12/31/2022. The term is set from 12/1/21 to access 2021 funding through a pre-encumbrance and supplemental request.
Options for Renewal: N/A
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term: $526,610.38
Cost of any renewals: N/A
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
What is the value of the proposed change?
What is the new/revised total value including change?
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)