Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 9-11-2023
Requesting Agency: Office of Children’s Affairs
Division:
Subject Matter Expert Name: Maxine Quintana
Email Address: Maxine.quintana@denvergov.org <mailto:Maxine.quintana@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Amendatory Agreement between the City and County of Denver and Boys and Girls Clubs of Metro Denver Inc. to continue providing no cost, comprehensive out of school time programs to Denver youth, citywide.
Amends a contract with Boys and Girls Clubs of Metro Denver Inc. by adding $528,000 for a new total of $895,500 and 27 months for a new end date of 8-31-2026 to continue providing no cost, comprehensive out of school time programs to Denver youth, citywide (MOEAI-202368661-01/MOEAI-202263622-01). The last regularly scheduled Council meeting within the 30-day review period is on 10-16-2023. The Committee approved filing this item at its meeting on 9-13-2023.
body
Affected Council District(s) or citywide?
Citywide
Contract Control Number:
MOEAI-202368661-01/MOEAI-202263622-01
Vendor/Contractor Name (including any “DBA”):
Boy and Girls Clubs of Metro Denver Inc
Type and Scope of services to be performed:
AMENDS legacy contract MOEAI- 202263622 with Boys and Girls Clubs of Metro Denver Inc to add $528,000 for a new contract amount of $895,500 to provide comprehensive out of school time programs at 6 sites to 2,670 Denver youth, ages 6 through 18, during the school year and 2,000 youth during the summer. All programs are provided to families at no cost. The definition of comprehensive programming is 12+ hours per week for 32 weeks during the school year and 30+ hours per week for 6+ weeks during the summer.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
N/A
Are WBE/MBE/DBE goals met (if applicable)?
N/A
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
Competitive process
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
Cost and length of term
If length changing
What was the length of the term of the original contract?
6/01/2022 - 5/31/2024
What is the length of the extension/renewal?
27 months
What is the revised total term of the contract?
6/01/2022 - 8/31/2026
If cost changing
What was the original value of the entire contract prior to this proposed change?
$367.500
What is the value of the proposed change?
$528,000
What is the new/revised total value including change?
$895,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)