Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 11-21-2022
Requesting Agency: Finance
Division:
Subject Matter Expert Name: Rory Regan
Email Address: Rory.Regan@denvergov.org <mailto:Rory.Regan@denvergov.org>
Phone Number:
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A bill for an ordinance approving a proposed third amendment to the sub-award intergovernmental agreement between the City and County of Denver and Denver Health and Hospital Authority, d/b/a Denver Health Medical Center, to implement the FEMA public assistance grant program for COVID-19 response.
Amends a sub-award agreement with Denver Health and Hospital Authority to add $6,279,895.12 for a new total of $25,321,060.50 to update the federal cost-share requirements and to continue allowed managements costs associated with implementing the FEMA public assistance grant program for Covid-19 response, citywide. No change to contract duration (FINAN-202054689/ FINAN- 202265467-03). The last regularly scheduled Council meeting within the 30-day review period is on 12-19-2022. The Committee approved filing this item at its meeting on 11-22-2022.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number:
FINAN-202054689/ FINAN- 202265467-03
Vendor/Contractor Name (including any “DBA”): Denver Health and Hospital Authority
Type and Scope of services to be performed:
Shortly after the onset of the pandemic, the City submitted a claim to the Colorado Department of Homeland Security and Emergency Management (CDHSEM) for FEMA public assistance funding related to the pandemic. The majority of the claim incorporated requests related to City programs and services, like emergency sheltering, personal protective equipment, needs at the airport, and emergency operations center functions. Funding for expenses specific to hospital operations were also submitted, approved, and in-turn sub-awarded to Denver Health and Hospital Authority (DHHA).
On February 2, 2021, President Biden directed FEMA to reimburse recipients of Public Assistance funds at 100 percent federal cost share. Previously, the federal government required that grantees contribute 25 percent of the cost of eligible expenses from non-FEMA funds. Subsequently, FEMA revised its guidance to reinstate matching requirements at 90 percent federal share and 10 percent local share, effective July 2, 2022.
This amendment revises the total amount sub-awarded to DHHA given the change in cost share requirements for the FEMA Public Assistance program. The amendment removes the outdated requirement that DHHA contribute 25 percent of the cost through its own funding sources and updates the total award amount to reflect the current cost share requirements. This is accomplished by adding $6,279,895.12 for a new total of $25,321,060.50. There is no change to the services DHHA will provide nor to any other terms within the agreement.
Location (if applicable): N/A
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts): N/A
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Amendment
Was this contractor selected by competitive process or sole source?
N/A- IGA
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
price
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
$19,041,165.38
What is the value of the proposed change?
$6,279,895.12
What is the new/revised total value including change?
$25,321,060.50
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)