Contract Request Template (Contracts; IGAs; Leases)
Date Submitted: 9-14-20
Requesting Agency: Department of Housing Stability
Division:
Subject Matter Expert Name:
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Name: Jon Luper |
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Email: jon.luper@denvergov.org |
Item Title & Description:
(Do not delete the following instructions)
These appear on the Council meeting agenda. Initially, the requesting agency will enter a 2-3 sentence description. Upon bill filling, the City Attorney’s Office should enter the title above the description (the title should be in bold font).
Both the title and description must be entered between the red “title” and “body” below. Do not at any time delete the red “title” or “body” markers from this template.
title
A resolution approving a proposed Eighth Amendatory Agreement between the City and County of Denver and U.S. Motels Denver North, Inc. to provide units for short term shelter for individuals and families when the City’s emergency shelter beds are full.
Amends a contract with U.S. Motels Denver North, Inc. by adding $800,000 for a new total of $1,221,000 to provide units for short term shelter for individuals and families when the City’s emergency shelter beds are full, through the voucher system. No change to contract duration (HOST 201738950; HOST 202055634-08). The last regularly scheduled Council meeting within the 30-day review period is on 10-26-20. The Committee approved filing this item at its meeting on 9-23-20.
body
Affected Council District(s) or citywide? Citywide
Contract Control Number: HOST 202055634-08 (Base contract HOST 201738950)
Vendor/Contractor Name (including any “DBA”): U.S. Motels Denver North, Inc.
Type and Scope of services to be performed:
HOST has seen an increased number of families seeking shelter through hotel and motel rooms during the COVID-19 crisis. Families seeking shelter can access a limited number of nights in one of two motels:
• 30 rooms at the Volunteers of America Family Motel
• Up to 40 rooms at the U.S. Motels Denver North Super 8 Location
HOST has seen an increase from approximately five families per night at U.S. Motels Denver North to approximately 30 families per night through summer 2020. Length of stay is typically restricted to 14 nights per household per calendar year, with a goal of rapidly rehousing families back into stable housing, or into a shelter or transitional housing program if needed. If capacity has been reached at both motel sites, procedures are implemented to assist families in getting into shelters or other housing services. Families can access hotel and motel services at The Gathering Place, the Volunteers of America Mission, or at Samaritan House.
An additional $100,000 was previously added to this contract and covered expenses through June 2020; this amendment aims to cover costs through December 2020. This emergency assistance is funded through the Department of Housing Stability but operated in collaboration with the Denver Human Services CORE Team and in partnership with Volunteers of America as the motel voucher writer. The source for these funds is the special allocation of $1,000,000 for hotel vouchers appropriated by the City Council as part of the 2020 budget.
Location (if applicable):
WBE/MBE/DBE goals that were applied, if applicable (construction, design, Airport concession contracts):
Are WBE/MBE/DBE goals met (if applicable)?
Is the contract new/a renewal/extension or amendment?
Was this contractor selected by competitive process or sole source?
For New contracts
Term of initial contract:
Options for Renewal:
How many renewals (i.e. up to 2 renewals)?
Term of any renewals (i.e. 1 year each):
Cost of initial contract term:
Cost of any renewals:
Total contract value council is approving if all renewals exercised:
For Amendments/Renewals Extensions:
Is this a change to cost/pricing; length of term; terms unrelated to time or price (List all that apply)?
If length changing
What was the length of the term of the original contract?
What is the length of the extension/renewal?
What is the revised total term of the contract?
If cost changing
What was the original value of the entire contract prior to this proposed change?
$421,000
What is the value of the proposed change?
$800,000
What is the new/revised total value including change?
$1,221,000
If terms changing
Describe the change and the reason for it (i.e. compliance with state law, different way of doing business etc.)